Regional Customs Coordinator

Job description

Main Purpose:

In-house Tax department – Collate, review, and ensure full compliance with all Customs and Excise record keeping obligations and reconcile paperwork to the monthly submissions of the cross-border movements reported on the VAT returns and where necessary liaise with internal and external stakeholders of the Puma Energy Group.

Knowledge Skills and Abilities, Key Responsibilities:

ROLES AND RESPONSIBILITIES:

Compliance Management:

Ensure compliance record-keeping obligations as applicable to Customs and Excise laws and regulations, particularly excise tax, customs duties, and other similar indirect taxes;
Collate and review the accuracy of shipping documents and any other documentation required for import and export flows
Liaise with internal and external stakeholders to ensure that documents are timely obtained and retained and corrected, where necessary

Tax Reporting and Filings:

Ensure all required documentation and supporting records are maintained according to each country prescription laws.
Ensure that monthly, quarterly or annual Customs and Excise reconciliations are performed; and
Coordinate with accounting, finance and other teams to obtain necessary data for Customs and Excise reporting purposes.

Tax Audits and Disputes:

Support the indirect tax function and manage and coordinate all paperwork requests during audits by Customs and Excise authorities;

Process Improvement:

Continuously assess and enhance internal processes, systems, and controls to ensure efficiency, accuracy, and compliance.
Documentation of procedures and mapping of flows.
Identify opportunities for automation and technology adoption to streamline Customs and Excise related workflows and reporting

Competencies

Good oral and written communication skills.
Interpersonal skills in relationship building with both internal and external partners.
A large amount of cross department data sharing.
Needs to develop a good working relationship with third parties and external bodies such as Customs clearing agents
Required to provide support projects and day-to-day operational issues and challenges.
A willingness to travel to different countries.
Structured and organised approach.
Able to work under pressure; and
Team player.

Knowledge, Skills and Abilities

Self-starter
Hands-on
Attention to detail
Good communication and interpersonal skills
Cope under pressure

Requirements:

A degree
7+ years’ experience in Customs and Excise related work on imports and exports as a primary role
Experience in different jurisdictions a major advantage
Experience in the oil industry a major advantage
Background in Accounting (Big Four), Legal professions and/or Tax Authority experience an advantage

Key Relationships and Department Overview:

The Regional Customs Process Coordinator will work with both internal cross-functional partners within the business and with external partners and suppliers to ensure customs, excise and international trade compliance within Puma Energy globally, namely: