Personal Secretary

Job description

Zambia Revenue Authority (ZRA) is inviting applications for the position of Personal Secretary, Salary Grade ZRA07 (3 positions), Human Resource Function.

Purpose
Reporting to the Assistant Director or relevant Station Manager, the job holder will provide quality secretarial services and administrative support to ensure efficient and effective office operations.

Key Duties
– Compose, proofread and finalise letters, memorandums, reports and other documents.
– Screen mail and telephone calls.
– Manage diaries and arrange travel and accommodation.
– Compile and summarise data or reports.
– Review documents for accuracy, completeness and compliance.
– Receive, record and monitor business correspondence.
– Operate standard office equipment.
– Prepare purchase and supply requisitions.
– Maintain filing and follow-up systems.
– Manage petty cash and office supplies.
– Arrange meetings and attend to general enquiries.

Minimum Requirements
– Grade 12 School Certificate or GCE equivalent.
– Advanced Certificate in Secretarial.
– Minimum three years work experience in a similar role.
– Computer literacy including Microsoft Word, Excel and Access.
– Valid membership of the Zambia Institute of Secretaries.

Application Instructions
Only candidates meeting the role specifications and competencies should apply. Candidates should enclose a detailed Curriculum Vitae with details of current residence, vital statistics, contact phone numbers/email address, NRC, Grade 12 Certificate or Statement, and three referees with contact numbers and email addresses.

Please attach and submit only relevant copies of professional and academic qualifications in a single PDF file clearly marked with your full name and position applied for.

Applications should reach the undersigned not later than 21st July 2026 at 17:00 hours using the email address: careers2024@zra.org.zm

The Director Human Resource
Zambia Revenue Authority
P.O. Box 35710
Lusaka

Only complete applications with all necessary qualifications and CV will be considered. ZRA is an equal opportunity employer.