Executive Assistant – ZAMPOST

Job description

EXECUTIVE ASSISTANT

Location: Lusaka – Head Office
Grade: ZPSC6
Employment Type: Five-Year Contract
Reports To: Postmaster General / Group CEO
Application Deadline: Friday, 28 August 2026

Zambia Postal Services Corporation (ZAMPOST) invites applications from suitably qualified and experienced candidates for the position of Executive Assistant.

KEY RESPONSIBILITIES

• Coordinate the day-to-day operations of the Postmaster General’s Office.
• Manage the Postmaster General’s diary, appointments and official engagements.
• Prepare briefing materials, reports, correspondence and presentations.
• Coordinate and follow up on pending actions and assignments.
• Manage executive correspondence and confidential records.
• Liaise with government institutions, the Board Secretariat, senior management and other stakeholders.
• Organise high-level meetings, conferences and stakeholder engagements.
• Prepare meeting agendas, briefing packs and minutes.
• Monitor implementation of management and Board decisions.
• Coordinate official travel and logistical arrangements.
• Supervise administrative support staff.
• Support corporate initiatives and special projects.

QUALIFICATIONS AND EXPERIENCE

• Diploma in Business Administration, Public Administration, Office Management, Secretarial Studies, Management Studies or a related field.
• A degree will be an added advantage.
• At least five years’ relevant work experience.
• At least three years’ experience in a senior executive, administrative or office-management support role.
• Experience coordinating high-level meetings and preparing executive correspondence, reports and briefing materials.
• Experience handling confidential information.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.

KEY SKILLS

• Excellent organisational, planning and coordination skills.
• Strong written and verbal communication.
• Excellent diary, meeting and time management.
• Professionalism, confidentiality and discretion.
• Strong interpersonal and stakeholder-management skills.
• Report-writing and presentation skills.
• Initiative, integrity and sound judgement.

HOW TO APPLY

Email your detailed CV and certified copies of academic and professional qualifications as one PDF document to recruitments@zampost.com.zm.

Email subject: EXECUTIVE ASSISTANT

Alternatively, submit the documents by EMS in a sealed envelope clearly marked “EXECUTIVE ASSISTANT” to:

The Director – Human Capital & Administration
Zambia Postal Services Corporation
P.O. Box 71845
Corner of Church/Cairo Road
Lusaka

Deadline: Friday, 28 August 2026.

Only shortlisted candidates will be contacted.