Executive Assistant

Job description

ZAMBIA ENVIRONMENTAL MANAGEMENT AGENCY (ZEMA) — JOB VACANCY 🌿💼
Position: Executive Assistant | Statutory Environmental Regulatory Body

The Zambia Environmental Management Agency (ZEMA) is a statutory body established under the Environmental Management Act (EMA) No. 12 of 2011 to regulate and coordinate environmental management, protect the environment, prevent pollution, and ensure sustainable management and use of natural resources in Zambia.

Applications are invited from suitably qualified, experienced, and self-motivated individuals to fill the position of Executive Assistant.

Role Overview:

The Executive Assistant provides high-level executive administrative, secretarial, and office management support to executive management, facilitating the smooth coordination and execution of the Agency’s strategic mandate.

Key Responsibilities:

• Provide comprehensive executive secretarial and administrative support to executive leadership.
• Manage executive calendars, schedule high-level appointments, organize internal and external meetings, and handle official protocol.
• Draft, format, and edit official correspondence, memoranda, executive summaries, and board reports.
• Coordinate travel logistics, itineraries, and accommodations for executive management.
• Maintain highly confidential, organized, and secure physical and electronic records management systems.
• Screen incoming telephone calls, visitors, and official inquiries, resolving issues with high discretion.
• Track implementation of executive decisions, action points, and committee resolutions.

Qualifications & Requirements:

• Full Grade 12 School Certificate with credits in English and Mathematics.
• Diploma or Bachelor’s Degree in Secretarial Studies, Executive Office Management, Public Administration, Business Administration, or related field.
• Minimum of 3 to 5 years of proven experience as an Executive Assistant or Senior Personal Assistant in a statutory body, government agency, or reputable corporate institution.
• Exceptional computer literacy, including advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Outstanding written, verbal, and interpersonal communication skills.
• Uncompromising integrity, discretion, emotional intelligence, and ability to handle sensitive matters.

How to Apply:

Interested candidates should submit their application online through the official ZEMA recruitment portal:

👉 Application Portal Link: https://www.zema.org.zm/job/executive-assistant-2/

Physical Address: Zambia Environmental Management Agency (ZEMA), Corner of Church and Suez Roads, Plot No. 6975, P.O. Box 35131, Lusaka, Zambia.