Job description

ZAMBIA STATISTICS AGENCY (ZAMSTATS)

The Zambia Statistics Agency (ZamStats) was established under the Statistics Act, Chapter 127 of the Laws of Zambia, for the coordination of an integrated National Statistical System (NSS) to build a sustainable capacity for the production and use of statistical data and information for planning purposes at all levels of governance.

ZamStats has embarked on a transformative agenda which responds to the current trends in the statistical eco-system. In this regard, ZamStats hereby invites applications from suitably qualified Zambian nationals who are self-driven and dynamic with an impeccable track record to fill the following vacant positions:

Job Title: Training and Development Officer (Salary Grade ZSA06/I)

(1Position)

A. Job Purpose

To undertake the development and implementation of capacity building and professional development programmes in order to enhance skills and performance. The Training Officer provides operational and logistical support in the delivery of the National Statistical Office’s training programs. The role is primarily hands-on, supporting training logistics, materials preparation, attendance and documentation management, and co-facilitation tasks under the guidance of the Senior Training Officer, contributing to the smooth and accurate delivery of training sessions, particularly during census and survey field training cycles.

B. The Job Holder will perform the following functions

i. Undertakes effectively the implementation of the training policy on statistics related training in order to ensure consistency across the NSS.

ii. Undertakes effectively the conduct of Training Needs Assessment in order to identify skills gaps and facilitate appropriate training programmes for Zamstats staff.

iii. Undertakes timely the preparation and implementation of training plans in order to ensure coordinated capacity building.

iv. Undertake effectively and timely the development and implementation of training materials in order to ensure standardized training across the NSS.

v. Undertake periodically Monitoring and evaluation of training programmes in order to develop appropriate interventions

vi. Undertake timely development of individual and section work plans in order to monitor and evaluate performance.

vii. Assist in organizing training venues, materials, equipment, and participant lists for assigned sessions.

viii. Support logistics arrangements for large-scale field training cycles, including travel and accommodation coordination where required.

ix. Support co-facilitation of training sessions, including breakout groups and practical exercises, under the guidance of the Senior Training Officer.

x. Assist trainees with practical exercises, including use of data collection tools and equipment.

xi. Support the administration of post-training assessments.

xii. Maintain accurate attendance registers, assessment score records, and certification documentation.

xiii. Assist in compiling training reports and participant feedback.

xiv. Support the organization and archiving of training materials and records.

xv. Carry out routine checks on training documentation and records to identify errors or gaps.

xvi. Liaise with participants, venues, and service providers on routine logistics matters as directed.

C. Minimum Qualification and Experience

i. Grade Twelve (12) School Certificate or its equivalent with Five (5) O levels

ii. Bachelor’s degree in Human Resource Management , Public Administration, Education, or related field;

iii. Master’s Degree in a relevant field will be an added advantage

iv. A member of the Zambia Institute of Human Resource Management

v. Relevant experience in training, learning and development will be an added advantage.

D . Desired Knowledge

i. Training needs analysis;

ii. curriculum design;

iii. facilitation and adult learning;

iv. coaching;

v. learning evaluation (Kirkpatrick or equivalent);

vi. LMS/learning records systems;

vii. budgeting and vendor management.

viii. Strategic Human Resource Planning

ix. Performance Management

x. Human Resource Information Management System (HRIMS)

xi. Basic working knowledge of office and presentation software (e.g., Word, PowerPoint, Excel

xii. Familiarity with training logistics or event coordination is an advantage

E. Desired Competences and Personal Attributes

i. Analytical Skills

ii. Problem-Solving Skills

iii. Risk and Change Management Skills

iv. Leadership and People Development Skills

v. Stakeholder Engagement and Diplomacy

vi. Communication and Advocacy Skills

vii. Computer skills

viii. Integrity and Confidentiality

ix. Results Oriented