TENDER PREPARATION & BID MANAGEMENT OFFICER

Job description

Position: Tender Preparation & Bid Management Officer

Lusaka

Key Responsibilities

* Review and analyze tender documents, RFPs, RFQs, EOIs, and bidding requirements. 

* Prepare complete tender submissions in accordance with client requirements and deadlines. 

* Coordinate with technical, sales, finance, and management teams to obtain required documentation. 

* Prepare compliance matrices and tender checklists. 

* Manage online tender submissions through e-procurement portals and government procurement systems.

* Prepare and organize physical (hard-copy) tender submissions. 

* Ensure all statutory, legal, and commercial documents are current and compliant. 

* Track tender opportunities and maintain a tender calendar. 

* Prepare bid bonds, performance guarantees, and supporting documentation where required. 

* Maintain a repository of company profiles, technical documents, certifications, and previous bid submissions. 

* Ensure submissions comply with procurement regulations and tender instructions. 

* Support contract negotiations and post-award documentation. 

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Required Experience

* Minimum 3–5 years of experience in tender preparation, bid management, or procurement administration. 

* Proven experience preparing and submitting both online and offline tenders. 

* Strong understanding of public and private sector procurement procedures. 

* Experience with government, NGO, donor-funded, and corporate tenders. 

* Familiarity with tender portals and e-procurement systems. 

* Experience handling technical, commercial, and compliance documentation. 

Essential Knowledge

* Tender evaluation criteria and compliance requirements.

* Procurement regulations and bidding procedures.

* Contract administration and bid documentation.

Preparation of: 

* Bid Forms 

* Technical Proposals

* Financial Proposals 

* Tender Securities/Bid Bonds

* Manufacturer Authorization Letters 

* Power of Attorney Documents 

* Joint Venture/Consortium Agreements

* Compliance Statements 

Skills Required

* Excellent document preparation and attention to detail. 

* Strong Microsoft Office skills (Word, Excel, PowerPoint). 

* Ability to work under strict deadlines. 

* Strong communication and coordination skills. 

* Good analytical and organizational abilities. 

* Experience with document management systems and online submission platforms.

Preferred Qualifications

* Degree or Diploma in Business Administration, Procurement & Supply, Commerce, Law, Engineering, or related field. 

* Professional certification in Procurement or equivalent 

How to apply: 

Interested candidates 

should submit their applications containing CV and Qualifications as a SINGLE DOCUMENT to h.milanzi@groupmfi.com not later than 20th June, 2026.