Supply Chain Officer – Compliance and Contracts

Job description

INF 5 – Supply Chain Officer – Compliance and Contracts (1)
Employment Type: Permanent & Pensionable
Location: Lusaka Province
Closing Date: January 23, 2026
Job Description

To plan, coordinate, manage and administer contracts signed by the Corporation in full compliance with the Zambian Public Procurement Act (ZPPA) and applicable procurement regulations, ensuring effective contract implementation, performance monitoring, risk control, and value for money.

Key Responsibilities

Procurement Policies and RegulationsCV writing service

Ensure procurement policies, procedures, rules and regulations are adhered to
Ensure that the Zambia Public Procurement Authority procedures are followed when procuring goods and services

Stock Records/Record Keeping

Report on progress towards business objectives and key projects
Maintain accurately the records of goods in order to ensure their timely availability
Maintain accurate records/services in order to facilitate efficient storage and retrieval of information

Budgeting

Participate in the annual Budgeting
Estimate and establish cost parameters and budgets for purchases
Provide advice on procurement strategies and directions
Zambia job market

Supply Knowledge

Review and analyse all supplier’s supply and price options
Develop plans for purchasing equipment, service and supplies
Negotiate the best deals for pricing and supply contracts
Evaluates quotations from suppliers for purchase of goods or services and recommends best source/supplier for the approval of superior and/or Management Procurement Committee
Prepare evaluation reports and procurement committee paper
Ensure that the products and supplies are of high quality

Secretarial Duties

Ensure that delivery of all materials and services by contractors is met in accordance with Corporate objectives and contract obligation.
Expediting contracts for goods, works and services.
Monitoring performance of suppliers and contractors.
Ensure user involvement in contract and procurement management.
Implement procedures for contract management in line with company policy.
Provision of advisory services to internal and external customers.
Maintain contract records and documentation.
Ensure contract close – out, extension or renewal.
Contribution to pre – contract planning to optimize capital allowance.
Conduct site visits for supervision and inspection.
Ensure compliance with relevant legislation and established procurement and contract procedures.
Ensure that contract specifications and requirements meet Corporate objectives.
Employ appropriate procurement options in line with ZPPA requirements for best value.
Facilitation of contractor payment of interim and final payments.
Ensure that signed contracts are communicated to all relevant parties.
Maintaining Register for all duly signed contracts.
Ensure incidents are recorded and reported.
Update risks register and audit responses for the department
Provide secretarial duties for the Section.
Safeguarding of all information pertaining to contracts and other relevant information.

Supervision

Creation and updating of contract management register
Timely preparation of departmental and individual work plans including contract performance reports.

Any Other Duties

Perform any other duties as may be assigned by the supervisor from time to time
Minimum Qualifications
Must possess a Grade Twelve (12) School Certificate.
Must have a Bachelor’s Degree in Purchasing and Supply from a reputable University
Must be a registered member of the Zambia Institute Purchasing and Supply (ZIPS) with a valid practicing license.
Minimum Two years’ work experience in Procurement Management environment.
Current Member to the Zambia Institute of Purchasing & Supply (ZIPS)
Zambia job market
Key Competencies and Skills
Knowledge and understanding of the Public Procurement Act No. 8 of 2020 and the Regulations of 2022.
Good understanding of the procurement and stores processes and procedures.
Good written and oral communication skills.
Knowledge of the various implemented business information systems and interface points.
Must have good understanding of the Control of Records Procedure as PPA.
Demonstrable competencies in Microsoft office applications especially Excel, Word and Power Point.
Team player with good interpersonal skills.
Ability to prepare and interpret procurement reports.
Ability to stay focused and carry out tasks in a timely and accurate manner; and
Detail oriented, dependable and trustworthy.
Knowledge of procurement processes, policies and procedures
Ability to handle multiple projects simultaneously to meet goals and deadlines
Good time management and organizational skills
Good verbal and written communication skills
Exhibit a high level of integrity
Strong analytical skills
Excellent decision skills
Strong negotiation skills
Great relationship management
Good professional ethic
Years of Experience Required
Graduate Trainee Contract Management and Compliance