Supply Chain Manager

Job description

Marie Stopes Zambia (MSZ) is a marketing-focused, results-oriented social enterprise, which uses modern management and marketing techniques to provide family planning and reproductive healthcare. MSZ is part of the global network that is MSI Reproductive Choices. MSZ subscribes to the MSI goal and mission, which is to prevent unwanted births and to ensure the individual’s right to Children by Choice not Chance.

It is a role requirement that the job holder must fully support the concept of Child Protection, zero tolerance for fraud and bribery and comply with, promote and live MSI CORE VALUES: mission driven, customer focused, results orientated, pioneering, sustainable and people centered.

Purpose:

Marie Stopes Zambia (MSZ) seeks a Supply Chain Manager to implement the day to day management of the supply chain and ensure compliance with MSZ policies and procedures. MSZ seeks a talented individual with proven skills and experience who will work collaboratively within the Management Team to achieve MSZ’s objectives. The post may require frequent travel within Zambia.

Reporting to: The Finance Director

Key Responsibilities:

Manage central warehouses at Lusaka Support Office
Management of quarterly procurement of all MSZ products from initial requisition to the payment and receipt of supplies
Management of day to day purchasing operations for Lusaka Support Office and regional teams
Lead on procurement processes and provide guidance to teams and internal customers
Spearhead continuous improvement on processes through weekly meeting with team members
Review and update ordering processes to ensure compliance and best practice is adhered to
Ensure orders are processed in line with standard operating procedures
Maintenance of Inflow database and training of users
Manage supplier performance and relationships, Service Level and Framework Agreements
Work closely with Clinical Quality team to ensure product quality is in line with the Global Quality Policy
Conduct a weekly review of all orders in Inflow ensure maintenance of the procurement Tracker
Monitor the progress of all orders, in particular following up orders awaiting approvals to ensure they do not get delayed in the system
Ensure all purchasing KPI’s are achieved
Ensure all procurement requests are coded correctly
Processing and managing international procurements in line with global procurement policy and guidelines from MSI London Support Office
Liaise with clearing agents to ensure timely clearance of international orders
Report supply chain performance to the Finance Director on a quarterly basis
Liaise with teams and plan forecasts
Work closely with part-time pharmacist to ensure all relevant government requirements are in place
Manage and process non stocked items
Keep up to date on new products and work with potential suppliers
Ensure SRH commodity security through regular reviews of inventory
Complete monthly reports for the finance team
Support outreach teams to strengthen stock management and reporting by increased frequency of spot checks on team stock rooms
Any other duties as assigned from time to time

Qualifications:

Bachelor’s degree in Supply Chain Management or equivalent
Registered with the Zambia Institute of Purchasing and Supply (ZIPS)
At least 5 years experience in supply chain with at least 2 years at management level
Knowledge and experience in sexual reproductive health management an added advantage
Fluency in both written and spoken English

Skills:

Able to develop and articulate clear strategic thinking
Negotiation and influencing skills
IT literate with strong computer skills
Effective leadership and management skills
Able to influence stakeholders through effective communication in a demanding external environment
Good interpersonal skills with the ability to communicate at all levels
Results orientated

Attitude/Motivation

Must be pro-choice
Believe in the role of the private sector to deliver quality healthcare

Candidates who meet the required qualifications should send their detailed curriculum vitae and cover letter to jobs@mariestopes.org.zm.

Note: MSI takes a zero tolerance approach to fraud and bribery, terrorism, money laundering, sexual harassment, sexual misconduct or any safeguarding issues. Applicants will be subjected to a Police Clearance Check and Reference Checks.

Applicants must ensure that their qualifications are certified by Zambia Qualifications Authority (ZAQA).

MSZ is an equal opportunity employer and is committed to promoting a culture of equality and diversity. MSZ will actively strive to eliminate discrimination on the grounds of age, disability, race (which includes colour, nationality and ethnic or national origins), religion or beliefs.

Deadline for applications: Sunday 18th May, 2025. Only shortlisted candidates will be contacted and may be required to undergo a practical assessment.