Supplies Assistant

Job description

The National HIV/AIDS/STI/TB Council (NAC) is a body corporate established under the National HIV/AIDS/STI/TB Council Act No. 10 of 2002. Its primary mandate is to coordinate and support the development, monitoring, and evaluation of the multi-sectoral national response aimed at preventing and combating the spread of HIV, AIDS, STIS, and TB, to reduce their personal, social, and economic impact.

The Council invites suitably qualified and experienced Zambians to apply for the following vacant positions, all tenable at the NAC Secretariat in Lusaka:

PMTCT and Data Paediatric Specialist – Individual Consultant

Information, Education and Communication Officer

Supplies Assistant

Driver

SUPPLIES ASSISTANT

JOB PURPOSE
To provide support to the operational component of the National HIV/AIDS/STI/TB Council (NAC), assisting in the management and development of the stores’ business plan, verifying all incoming materials, responsible for the security of stores, checking opening stocks daily, specifically running items, and ensuring proper rescheduling, recordkeeping, and inventory controls.

KEY RESPONSIBILITIES

Receive and properly store goods procured or donated.

Check and record opening stock levels daily, with emphasis on frequently used items.

Record all goods received in the appropriate Goods Received Book.

Maintain accurate and up-to-date records, both physical and electronic.

Assist in the management and implementation of the Stores Business Plan (SBP).

Monitor and track stock to support uninterrupted business supply.

Update and maintain the institutional asset register to reflect all assets accurately.

Classify and code goods appropriately and store them in designated bins.

Initiate procurement processes by monitoring physical stock levels and reporting shortages.

Maintain stock bin cards to record all stock movements and balances, including donated items.

Verify the quality and accuracy of all incoming materials.

Ensure proper management and security of the store’s area and stock.

Utilize technology and warehouse automation systems effectively in stock management.

Perform any other related duties as may be assigned by the Financial Accountant.

QUALIFICATIONS AND EXPERIENCE

A Grade 12 School Certificate or its equivalent with Credits in English and Mathematics.

Diploma in CIPS or any other related qualification.

Zambia Institute of Purchasing and Supply (ZIPS)/Chartered Institute of Procurement and Supply (CIPS) membership is a must.

At least three (3) years’ experience in a similar position.

Experience with donor-funded projects is an added advantage.

Able to handle a variety of assignments, sometimes under pressure of deadlines.

Proven self-starter with a broad set of experiences that can be brought to bear in a variety of flexible and changing program management situations.

Strong knowledge of HIV/AIDS programming of project monitoring with the ability to travel within and outside Zambia.

SUBMISSION OF APPLICATIONS

Applications accompanied by Curriculum Vitae, Certified copies of National Registration Card, and Academic and Professional qualifications should be addressed to:

Director General
National HIV/AIDS/STI/TB Council
Plot 315, Independence Avenue
P. O. Box 38718
LUSAKA

Applications may also be submitted via email to jobs@nacsec.org.zm in a single PDF file. The deadline for receiving applications is the close of business on Friday, 3rd October, 2025. Please note that qualification validation is mandatory in accordance with the Zambia Qualifications Act No. 8 of 2024.

Note:
Candidates within the Ministry of Health, the Local Government Authorities (Councils), and NAC partners are encouraged to apply. This job advertisement is also available on the NAC website at www.nac.org.zm and the MoH website at www.moh.gov.zm.