Stores Officer

Job description

Check opening Stocks as per Reports on daily basis specially running items.

Verify all the incoming material according to SOPs

Prepare bills/Good Receipt PO of incoming material and submit to supervisors

Verify all the last day activity (In/Out) & rectify the error if any.

Ensure the implementation of Inventory management system.

Strong coordination with team, user departments.

Analysis the aging of stocks & communicate the management about obsolete Stock. Maintain receipts, records, and withdrawals of the stockroom

Receive, unload, and shelve supplies

Perform other stock-related duties, including returning, packing, pricing, and labeling supplies

Inspect deliveries for damage or discrepancies; report those to accounting for reimbursements and record keeping

Rotate stock and coordinate the disposal of surpluses

Ensure adequate record keeping and manage all documentation to confirm proper stock levels and maintain inventory control

Coordinate general stock issuance, movement of equipment, and necessary minor repairs

Keeping the store fully stocked.

Maintaining the highest level of visual merchandising and store conditions

Issuing stock as per approved stock requisition by HODs

Recording all issued items on electronic system.

Ensuing all supporting document are in place and duly approved before capturing on electronic systems.

Ensuring document flow is controlled and recorded.

Responsible for any document request from stores by suppliers, procurement, accounts, end users, or stores department.

Responsible for the follow up of any missing documents on stores transactions and reporting any variances to the Inventory Control Manager.

Updating electronic records with physical stock take and reporting all variances to Inventory Control Manager.

Recording all goods received on the electronic GRN

Supervise the receipt of goods, ensuring all shipments are in good condition and match purchase orders.

Ensuring accurate documentation for incoming and outgoing inventory, including purchase orders, invoices and delivery notes.

Ensure accurate stock level by regular conducting inventory checks and reconciling discrepancies.

Monitor stock levels and coordinate with ICM on the various goods needed to replenish

Ensure to submit monthly performance report by 5th of every month.

Any other duty as assigned by the supervisor.

Experience
1 years

Qualifications

Grade 12 Certificate

Certificate or Diploma in Purchasing and Supply or related discipline
Software
Pastel Evolution and any other ERP system
Knowledge Of
Stock Management, Inventory Management, Inventory Control, Stores and Warehouse management
Skills To
Excellent Communication skills
Ability To
Take ownership of tasks and exhibit a sense of urgency

Only candidates who meet the above role specifications and competencies should apply enclosing their detailed CV and copies of academic qualifications/professional qualifications. Daytime and reachable telephone/mobile numbers should be clearly stated.

Kindly send applications to Assistant Director Human Resource work@natkos.co.zm not later than 17th April 2025
Please note that only shortlisted candidates will be contacted.

Ndola Resident’s are ADVISED TO APPLY