STORES OFFICER

Job description

Job Title: Stores Officer Intern

Department: Procurement / Stores

Location: Mukuba Hotel Limited

Reports To: Senior Procurement Officer

Job Purpose

To support the efficient management of inventory and store operations at Mukuba Hotel by assisting in receiving, storing, issuing, and recording goods while gaining practical experience in procurement and stock control systems.

Key Responsibilities

1. Inventory & Stock Management

• Assist in receiving, inspecting, and verifying goods against delivery notes and purchase orders.
• Support proper storage of food, beverages, and operational supplies to prevent damage or loss.
• Help maintain accurate stock records using stock cards or inventory systems.
• Ensure proper arrangement of items in the store for easy identification and access.

2. Issuing & Distribution of Goods

• Assist in issuing materials to various departments based on approved requisitions.
• Ensure all issued items are properly recorded and signed for.
• Support timely supply of items to departments such as kitchen, housekeeping, and maintenance.

3. Stock Control & Audits

• Participate in regular stock counts (daily, weekly, monthly).
• Report discrepancies between physical stock and recorded stock.
• Assist in identifying slow-moving or expired stock items.

4. Record Keeping & Documentation

• Maintain proper documentation of all stock movements (receipts and issues).
• File invoices, delivery notes, and requisition forms accurately.
• Assist in preparing inventory and stock reports.

5. Procurement Support

• Support in monitoring stock levels and notifying supervisors when reordering is needed.
• Assist in tracking supplier deliveries and order status.

6. Health, Safety & Hygiene

• Maintain cleanliness and organization of the store environment.
• Ensure proper handling of perishable and non-perishable goods.
• Follow hotel health and safety standards at all times.

7. General Support Duties

• Assist senior stores staff with daily operations.
• Provide support to internal departments regarding stock-related queries.
• Perform any other duties assigned by the supervisor.

Qualifications & Requirements

• Diploma or Degree (or currently studying) in Procurement, Supply Chain Management, Logistics, or related field.
• Basic knowledge of inventory management systems.
• Proficiency in Microsoft Office (especially Excel).
• Strong attention to detail and organizational skills.
• Good communication and teamwork abilities.
• Willingness to learn and work in a hotel environment.

Key Competencies

• Integrity and accountability
• Time management
• Analytical and record-keeping skills
• Ability to work under supervision
• Adaptability and eagerness to learn

Internship Benefits

• Hands-on experience in hotel inventory and procurement systems
• Exposure to hospitality operations
• Mentorship from experienced stores and procurement staff
• Opportunity for future employment based on performance