Stores Officer

Job description

Qualifications

Qualifications & Experience

Diploma or better in Purchase and supply/ any relevant discipline in Inventory management
2+ years of work experience as a stores officer or similar position
Experience working in a fast paced environment
Experience working with SAGE preferred
Proficient in Microsoft Excel
Job role

Inventory Control

Accurately receives orders, stores, and dispatches to satellite locations
Forecasts supply and demand to prevent overstocking and running out-of-stock (OOS)
Oversees storage of products, particularly of fragile items
Coordinates regular inventory audits
Performs stock-takes and cycle counts
Assess produce integrity and quality
Highlights any low stocks using tracker to effectively manage inventory
Effectively and accurately dispatches stock between Warehouses, Stores and Production facility

Record Management

Ensures bin cards are updated daily, GRNS received daily and filed in Open GRN box file.
Compliance to use of Material Requisition book
Keeps delivery notes records and stock dispatch records updated daily
Tracks all consumables by destination
Files and safekeeps all documentation i.e. Invoices, COAs

Reporting

Ensures supplier accounts are an accurate reflection of goods/services received and invoiced.
Ensures Sage PO, Sage GRN and supplier invoice are scanned and saved in Google Drive/One Drive and maintained in Closed PO box file.

Teamwork

Liaises with Procurement team members and Finance team members including all user departments’
Clearly communicates on inventory and Record management such that all issues are resolved