Storeman

Job description

Alistair Group is one of East and Southern Africa’s fastest-growing service companies, providing a variety of self-delivered logistics solutions across several geographies, aimed with the vision to Make Africa Work Better! With core competencies in road freight, warehousing, commodity trading and operational hire of material handling equipment, the Group strives for continuous expansion of innovative ancillary services to grow the business vertically, complimented by a healthy dose of entrepreneurial flair. The business has gone from strength to strength, growing quickly in both its geographical coverage and variety of services offered to clients. In 2024, the Group exceeded the 1000 employee mark and managed a fleet of well over 1000 trucks. With Alistair’s aggressive and exciting growth strategy, the Group is poised for significant further expansion and a greater impact in Africa.

Core Services:

• Freight Forwarding
• Clearance & Forwarding
• Energy Industry Support Services
• Equipment Rental
• Commodity Trading
• Integrated Solutions
• Warehousing
• Ocean Freight

Industries:

• Mining
• Oil & Gas
• Agriculture
• Construction
• Explosives
• Renewables

Mission

To make Africa work better

Company Values

Honesty, Customer Focus, Continual Improvement, Humility, and Safety

Key Responsibilities

Inventory Management

• Receive all stock strictly against an approved Purchase Order (PO). No stock may be accepted without a valid PO.

Verify all deliveries against:

• Purchase Order (PO)
• Delivery Note
• Physical quantity and condition

Immediately report any discrepancies before booking stock.

Capture all receipts in FMP and ensure alignment with SAP.

No stock may be issued without a valid Work Order.

Ensure all issued items are:

• Linked to a Work Order
• Captured in FMP in real time
• Delayed capturing of stock movements is strictly prohibited.

Stock Issuing & System Control

FMP is the primary operational system for all stock movements.

SAP must always reflect 100% alignment with FMP.

The Storeman is directly responsible for:

• Accurate issuing (Physically and on FMP)
• Real time system updates on FMP
• Preventing system manipulation or backdating

Any request to issue stock without a Work Order must be refused and escalated immediately.

Any attempt to bypass procurement or system controls must be reported to:

• Head of Procurement and
• Head of Maintenance & Construction

Stock Control and Storage

Maintain strict control over all inventory to prevent:

• Loss
• Theft
• Misuse

Ensure all items are:

• Clearly labelled
• Correctly bin located
• Easily traceable in system
• Monitor Minimum Reorder Levels (MROL) and escalate shortages proactively.
• Manage slow moving and obsolete stock with visibility to procurement.
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Stock Counts & Audit Compliance

Conduct:

• Daily cycle counts (where applicable)
• Weekly partial stock counts
• Monthly full reconciliations (as required)
• Investigate and report all variances immediately.
• No variance may remain unresolved.

Fully support:

• Internal audits
• External audits

Ensure:

• Physical stock = FMP = SAP at all times

Documentation and Reporting

Maintain complete traceability of:

• Receipts
• Issues
• Returns

Ensure all transactions are:

• Supported by valid documentation
• Captured in real time

Provide accurate reporting when required:

• Stock balances
• Usage trends
• Variance reports

Shift Control & Handover

Ensure proper handover between shifts:

• Open transactions
• Pending issues
• Stock discrepancies
• No stock movement may occur without system capture, regardless of shift.
• Night shift operations must follow the same controls as day shift.

Coordination and Communication

Work strictly through Procurement for all sourcing and ordering.

Do not engage suppliers directly unless instructed.

Escalate immediately:

• Urgent stock shortages
• System discrepancies
• Non compliant requests
• Pressure to bypass controls

Safety and Compliance

Follow all hazardous material handling procedures.

Ensure compliance with:

• Company policies
• Procurement SOPs
• Audit requirements
• Any breach of process must be reported immediately.
•  

The Storeman is directly accountable for the accuracy, integrity, and control of all stock within the store.

Failure to follow system controls, including issuing without a Work Order, receiving without a Purchase Order, or failure to capture transactions in real time, will be treated as serious misconduct and may result in disciplinary action.

The Company reserves the right to withdraw from the recruitment process at any time, at its sole discretion. The sharing of any aptitude test, assessment, or invitation to an interview does not constitute an offer of employment or guarantee any future employment with the Company. Candidates acknowledge that progression through any stage of the recruitment process does not imply or ensure an eventual offer of employment.