Special Assistant

Job description

Job Summary
The Special Assistant to the CEO is responsible for providing high-level executive support, managing the CEO’s calendar, and ensuring all necessary documents are prepared before board meetings. This role requires strong organizational, communication, and training skills, as well as the ability to draft professional documents, implement internal policies, and oversee company-wide reporting. The Special Assistant will also coordinate and manage small and large projects, working closely with various departments to ensure operational efficiency.

Key Responsibilities

Executive Support &; Calendar Management:
Manage and coordinate the CEO’s schedule, appointments, and travel
arrangements.
Ensure timely preparation of all required documents and materials for
meetings, including board meetings.
Screen and prioritize emails, calls, and requests directed to the CEO.
Act as a liaison between the CEO and internal/external stakeholders.
Document Drafting & Policy Implementation:
Draft, review, and refine professional documents, including reports, policies, memos, and presentations.
Implement and maintain internal policies for all departments.
Ensure all company reports are completed and submitted before board meetings.
Maintain proper documentation and record-keeping for critical company operations.
Project Management & Coordination:
Oversee and coordinate both small and large projects within the company.
Work closely with relevant departments to ensure seamless execution of company projects.
Track project progress, report updates to the CEO, and address any challenges.
Ensure company objectives are met through effective planning and execution.

Training & Development:

Conduct training sessions for employees as needed.
Assist in onboarding and professional development initiatives within the
company.
Provide strategic input on process improvements and best practices.

Qualifications 

Bachelor’s degree in Business Administration, Management, or a related
field.
Proven experience in an executive support role, project management, or
administration.
Strong organizational skills with the ability to multitask and prioritize
workload.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite and other productivity tools.
Strong analytical skills with attention to detail.
Ability to work independently and handle confidential information with discretion.

Preferred Qualifications:

Experience in policy development and implementation.
Background in training or employee development programs.
Prior experience in managing corporate projects.