Senior Finance and Grants Management Specialist x1

Job description

The Eastern Provincial Health Office under the US President’s Emergency Plan for AIDS Relief (PEPFAR) Project through a Cooperative Agreement (CoAg) with the US Centers for Disease Control and Prevention (CDC), is seeking eligible and qualified applicants for the positions listed below to be employed on a one (1) year contract subject to availability of funds and satisfactory performance.

JOB TITLE: SENIOR FINANCE & GRANTS MANAGEMENT SPECIALIST x1

STATION: Provincial Health Office

JOB PURPOSE: To provide oversight and leadership in project finance and grants management (including sub-grants) for the purposes of increasing the capacity of Eastern Provincial Health Office; to provide comprehensive and sustainable HIV Prevention, Care & Treatment Services under the US President’s Emergency Plan for AIDS Relief (PEPFAR) through the Cooperative Agreement with the US Centers for Disease Control and Prevention (CDC).

RESPONSIBILITIES

Supervises and undertakes effectively, timely and accurate maintenance of electronic books of accounts in order to facilitate efficient storage and retrieval of project financial information.
Serves in the capacity of Business Official for the project.
Supervises and undertakes, timely preparation of expenditure statements in order to accurately monitor levels of project expenditure.
Supervises and undertakes timely recoveries of loans and advances in order to facilitate repayments.
Undertakes timely preparation and submission of Draw-Down Requests for concurrence by CDC
Zambia and drawing of funds in US Payment Management System (PMS) in order to ensure availability of funds to facilitate timely implementation of project activities in line with approved budgets.
Undertakes timely preparation of mandatory financial and audit reports to CDC in line with Terms and Conditions contained in the Notice of Award (NOA).
Ensures that sub-grants and debtors are conforming to terms and conditions in the NOA as well as regulations governing the award including conformity to 45 CFR 75 in the application of project funds.
Undertakes timely preparation and submission of administrative responses and requests including lifting of administrative restrictions, carryovers, redirections, and other matters requiring prior approval to CDC in order to facilitate timely decision making.
Supervises effectively, human, financial and other material resources in order to facilitate achievement of set objectives.
Supervises effectively preparation of responses to audit queries in order to facilitate decision making.
Undertakes timely preparation of financial reports in order to facilitate decision making.
Undertakes timely preparation of monthly expenditure statements in order to monitor levels of expenditure.
Undertakes the development of sectional and individual work plans in order to monitor and evaluate performance.

QUALIFICATIONS, SKILLS AND ATTRIBUTES

Full Grade 12 Certificate with Five O’levels.
Bachelor’s Degree in Accounting or Professional qualification such as ACCA, CIMA or CA(Zambia).
Master’s Degree in Business Administration, MS in Finance or Financial Management will be added advantage.
Associate membership with the Zambia Institute of Chartered Accountants (ZICA).
Minimum eight (8) years of work experience in management or a similar position in public, non-governmental or international organizations.
Proven work experience in similar role in managing USG funds at Provincial level.
Knowledge of HIV/AIDS and TB programming is considered an added advantage as well as a background in health-related work experience.
Knowledge of GRZ and/or USG financial regulations.
Ability to communicate effectively in English.
Computer literacy (Microsoft office i.e. word, power point and excel).
Budget Monitoring.
Financial Management Skills.
Functional Interpersonal relations.
Initiative and creativity.
Confidentiality.
Analytical & Numerical skills.

HOW TO APPLY
1. Interested and qualified candidates should clearly indicate the position they are applying for on the envelope and all applications should be sent in hard copy not later than 8th September, 2025 at 16:00hrs to:

The Principal Investigator
Eastern Provincial Health Office
P.O. BOX 510023, Chipata.

*Applicants should only apply for one position. Multiple applications will not be considered.
2. Applicants should attach the following:
i. A formal signed cover letter.
ii. A current CV with three (3) traceable referees.
iii. Copy of National Registration Card or Passport and/or work permit.
iv. Photocopies of all academic and professional certificates and;
v. Registration and valid practicing licenses (where applicable).
vi. Provide valid phone numbers and email addresses for easy communication.
vii. Indicate the expected salary & willingness to work in rural areas.

3. All applicants MUST enter their details and attach all relevant documents in the link provided below (Mandatory Requirement):

➢ https://forms.office.com/r/f5f76CWSDh

* Only applicants that complete the two steps above will be considered.

Differently abled suitably qualified applicants are highly encouraged to apply. However, only shortlisted candidates will be contacted.

Note: All successful applicants are expected to start work on 1st October, 2025