Senior Administrative Assistant

Job description

Description:

Job Purpose

Senior administrative assistants provide high-level support to executives and department leaders by managing schedules, coordinating communications and overseeing daily operations.. Serve as key points of contact within the organization, helping streamline workflows and ensure efficient execution of operational activities. Oversee a range of activities, from monitoring health and safety to assisting with HR and payroll tasks.Post a Job

Summary of Key Duties:

Manage calendars, schedule meetings and coordinate travel arrangements for senior leaders
Prepare and edit correspondence, reports, presentations and other documents
Support admissions processes, including responding to inquiries and managing documentation
Organize and maintain confidential files, records and databases
Serve as a liaison between executives, staff and external stakeholders
Maintain accurate student records and administrative documentation
Coordinate appointments, meetings, and school schedules
Assist with planning and execution of department initiatives and events
Monitor deadlines and follow up on action items to ensure timely completion
Support budget tracking and expense reporting processes
Ensure effective communication between management, staff, parents, and external stakeholders
Handle incoming communications and prioritize responses as needed
Maintain office procedures and ensure compliance with company standards

Required Skills and Competencies

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Communication Skills
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Excellent Communication Skills
Exceptional organizational skills
High level of discretion
Ability to handle multiple priorities with professionalism
Pro-active, innovative and assertive
Self starter and independent worker as well as team player
Must have the ability to work well under tight deadlines and respond to rapidly changing demands;
Attention to detail with high degree of accuracy
Primary Areas of Accountability:

Qualifications and Experience 

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Degree or Diploma in Business Administration, PR, Public Administration or Related field
Must  have a minimum of 4+ years of Administrative relevant work experience
Working for a private school, college or university in the same capacity will be a plus
Demonstrated experience at record keeping both manual and electronic
Strong front office management and office administration skills
Should have experience in both manual and electronic filing
Must have proven experience in taking minutes and report writing 
Proven ability to deliver excellent customer service and ensure customer satisfaction

QUALIFIED & EXPERIENCED FEMALES ARE ENCOURAGED TO APPLY FOR THIS POSITION

If you meet the hiring requirements for the position, please email your CV in Ms Word and Cover Letter clearly stating your salary expectations to: jobs@bemconsult.com & Cc bemconsult8@gmail.com   

Note that, all communications will be kept in the strictest of confidence. If you do not receive communication within 21 working days of the closing date of the advert, please consider your application unsuccessful. 

DO NOT SEND CERTIFICATES AT THIS STAGE