Request for this Expression of Interest (EOI) for potential

Job description

Background

The Zambia Civic Education Association (ZCEA) is a non-governmental, not-for-profit organization committed to promoting active citizenship, democratic governance, and civic awareness among Zambians. Established in 1993, ZCEA has been at the forefront of advocating for children’s rights and fostering civic education across the country. In alignment with its mission to empower and inform citizens, the organization seeks to collaborate with suppliers who can support its various projects and programs during the 2025-2027 period.

To ensure the successful implementation of these initiatives, ZCEA is seeking qualified and reputable suppliers to provide goods and services that will contribute to achieving the organization’s strategic objectives. In this regard, we are inviting applications from established organizations and companies to register as suppliers of goods and services for the 2025-2026 period.

This Expression of Interest (EOI) allows potential suppliers to submit their proposals and be considered for a partnership with ZCEA. We encourage suppliers who are committed to excellence, innovation, and professionalism to apply in the following categories.

Category 1. OFFICE SUPPLIES AND EQUIPMENT

Stationery
Computer Consumables
IT equipment
IT software
Network infrastructure services
Office furniture

Category 2. CONSULTANCY SERVICES

Training facilitation
Program design
Feasibility Studies
Mid-term evaluation
End-line Surveys
Monitoring and Evaluation Services
Child Rights Based approaches
Community development research

Category 3. MAINTENANCE AND REPAIR

Office equipment maintenance
Air conditioning services and installation
Motor vehicle maintenance/repairs – (term contracts applicable)
Supply of tyres, fuels, lubricants, batteries, tubes, fitment, and alignment services
Plumbing
Electrical services
Servicing of gensets/solar systems
Servicing of Fire Extinguishers

Category 4. MEDIA SERVICES

Documentation and recording – (photography, filming, translation, video/audio recording, proofreading services)
Animation and graphic design
Mobile public address systems
Communication products and services etc.

Category 5. TRAVEL

Travel Agency (local and International)

Category 6. CAR HIRE

Hire of Vehicles to the 10 provinces of Zambia

Category 7. HOSPITALITY SERVICES

Accommodation/lodging and meals
Conference facilities and meals
Outside catering services

Category 8. GENERAL SUPPLIES & SERVICES

Printing: Graphic design and digital printing
Advertising
Insurance
Security Service
Corporate Branding

Eligibility Criteria

Interested suppliers must meet the following criteria:

Be registered and licensed to operate in Zambia. (valid copies of certificate of registration and incorporation, valid ZRA tax registration and tax clearance certification)
For IT-related goods and services, proof of accreditation
Demonstrate a proven track record of delivering high-quality goods and services
Provide competitive pricing and value for money
Adhere to ethical business practices and ZCEA’s procurement guidelines

Submission Requirements

Applicants should submit the following documents:

Company profile (clearly indicating physical address, names and contact numbers and email addresses of key company directors, and official email address)
3 Recent trade references

Submission Instructions

Clearly label the application “Registration of Suppliers for the period 2025 to 2026.”
Include the category being applied for (e.g., “Registration of Suppliers for the period 2025 to 2026 – Category 1 – Office Supplies and Equipment”).
Applications to be submitted by close of business 24th March 2025
Include the physical and official email address of the company
The documents can be emailed to: nzila.siabalima@zambiacivic.onmicrosoft.com and copy accounts@zamcivic.com.zm