Relief Receptionist (NGO)

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Description:

Job Purpose:
The Receptionist will be responsible for answering incoming calls, directing calls to appropriate staff, mail distribution and providing additional clerical support to Senior ManagementJob alerts service

Summary of Key Responsibilities;

Front office management- ensure the reception area is tidy and presentable
Welcoming guests, determining the nature of business, and directing guests to the appropriate personnel/Lawyer.
Answering incoming telephone calls in a professional manner, determining the purpose of callers, and forwarding calls to person or department.
Help to organize internal and external meetings
Maintain continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
Order office supplies and keep an inventory of stock
Weekly update calendars and schedule meetings
Perform secretarial duties include organizing/maintaining files (typing of legal documents)
Any other duties as assigned by the immediate Supervisor

Required Core Competencies

Excellent Telephone Skills
Excellent Written and Verbal Communication
Ability to maintain confidentiality
Minuting Taking Skills
Good interpersonal skills
Demonstrated ability to solve problems using proven methods
Commitment to continuously improving processes.
Excellent report writing skills
Primary Areas of Accountability:

Qualifications and Experience

Diploma in Front Office Management or Public/Business Administration/related field
Must have a minimum of 3+ years work experience as a Receptionist/Front Office or Executive Assistant in the NGO sector
Proficiency in Microsoft Office Suite
Must have proven experience in minute taking 

                                        NOTE THAT THIS A RELIEF/TEMPORAL POSITION FOR A PERIOD OF 3 MONTH

                                      QUALIFIED & EXPERIENCED FEMALES ARE ENCOURAGED TO APPLY FOR THIS POSITION

If you meet the hiring requirements for the position, please email your CV in Ms Word and Cover Letter clearly stating your salary expectations to: jobs@bemconsult.com & Cc bemconsult8@gmail.com   

Note that, all communications will be kept in the strictest of confidence. If you do not receive communication within 21 working days of the closing date of the advert, please consider your application unsuccessful. 

DO NOT SEND CERTIFICATES AT THIS STAGE