Registry Clerk

Job description

The National Remote Sensing Centre (NRSC) is a statutory body established through Statutory Instrument No. 137 of 1999 of the Science and Technology Act No. 26 of 1997 to spearhead the development and application of space science, remote sensing, and geographic information systems (GIS) in Zambia.

The NRSC is looking for a suitably qualified, dynamic and self-motivated Zambian national to fill the following position:

Position: Registry Clerk
Location: Lusaka
Reports to: Administration Officer

Position Description

The Registry Clerk’s responsibility is to provide efficient and effective central registry support services by ensuring proper management, classification, storage, retrieval, and circulation of official records and correspondence.

Key Duties Include:

1. Registry

Ensures that all personnel files are placed in their rightful places in the filing cabinets/racks.

Maintain a register of incoming and outgoing mail and receipt of complaints to avoid losses and misdirection.

Undertake timely the opening and closing of files in order to maintain accurate records.

Keeping an inventory of closed files in readiness for dispatch to the Archives.

Circulating open mail and files to actioning Officers in order to avoid delays and leakages.

Assist officers with clearance to obtain files from the registry in locating files when need arises.

Opens new files for newly recruited employees ensuring all documents are on file.

Helps in scanning and photocopying Human Resource documents.

Records documents and file movements.

Performs any other tasks assigned by the Supervisor, within the level of competence.

2. Digitising

Scans all correspondence added to Personnel Confidential files for the database maintained by the Human Resource Office.

3. Land Cover Reports

Maintains a file for completed land cover reports and issues copies to clients.

Required Experience and Qualification

Diploma in Records Management or equivalent.

A minimum of three (3) years relevant experience in a similar capacity.

Knowledge of classification, indexing and numbering of official mail/papers in government ministries and departments.

Knowledge of MS Office Suite and use of office appliances such as Photocopying Machines, Scanners, and Binders.

How to Apply

Interested candidates are invited to submit the following documents:

A detailed Curriculum Vitae (CV) with contact details of three professional references.

A cover letter describing how your qualifications and experience meet the requirements of the position.

Copies of relevant academic and professional certificates certified by Zambia Qualifications Authority (ZAQA).

Applications should be sent to recruitment@nrsc.org.zm

with the subject line “Procurement Officer – NRSC”, “Registry Clerk – NRSC” or “Driver – NRSC” by 23rd October 2025.

Physical applications will be accepted and should be delivered to:
The Director
National Remote Sensing Centre
15302 Airport Road
P.O. Box 310303
Lusaka, Zambia

The NRSC is an equal opportunity employer. All qualified individuals are encouraged to apply. Only shortlisted candidates will be contacted.