Records Supervisor

Job description

Occupational Health and Safety Institute (OHSI) is a statutory body under the Ministry of Labour and Social Security established under the Occupational Health and Safety Act No. 36 of 2010, has its main Offices situated in Kitwe with two branch offices in Solwezi and Lusaka. In addition to the 3 centres, the Institute also offers occupational health and safety (OHS) services to all the sectors throughout the country on outreach basis. The Institute is looking for suitably qualified and experienced candidates to fill the following positions;

RECORDS SUPERVISOR (1 POSITION]

JOB OBJECTIVE

Responsible for the daily operations records creation, inventory, retention, disposition and maintenance of records that support various functions within the Institute in order to enhance accessibility, security and flow of information of Occupational Health and Safety Institute services.

DUTIES AND RESPONSIBILITIES

Coordinates and supervises effectively distribution of correspondence in order to facilitate decision making.
Coordinates and supervises accurately indexing of employee and medical files in order to facilitate efficient and effective storage and retrieval of information.
Effective and accurate classification of employee and medical records and correspondence to facilitate efficient storage and retrieval of information
Coordinates and supervises regularly and accurately identification of records to be disposed of in order to facilitate archiving and space creation.
Coordinates effectively security of records in order to prevent unauthorized access and destruction
Ensures operational procedures are consistent with general records practices
Oversees the creation, maintenance and organization of records within an organization

QUALIFICATIONS AND EXPERIENCE

Grade 12 school certificate or equivalent.
Diploma in Records Management/Library Studies/Information System or equivalent.
Five years relevant post qualification experience.
Must be a member of Zambia Archives and Records Association.
Strong skills in word and excel of the Microsoft Office package.
Good report writing skills
Integrity, Confidentiality and Sober habits.

Only shortlisted candidates will be contacted. Candidates who responded to earlier advert on Epidemiologist position need not to apply.

Closing Date: 18 July 2025

For any queries contact the Institute on the following number: +260 750 125258 or 260 764836633

Candidates should send a cover letter, Educational and Professional Qualifications and a detailed C.V to;

The Director

Occupational Health and Safety Institute

P. O. Box 20205

KITWE