Readvertised – Human Resources Assistant

Job description

Aller Aqua Zambia Limited invites applications from suitably qualified candidates to fill the position of Human Resources Assistant. The role reports to the Human Resources Manager and will be based at the Aller Aqua Zambia Factory, in Siavonga.

KEY RESPONSIBILITIES:

1. HR ADMINISTRATION

Monitoring and controlling of all leave days. i.e. sick, family responsibility, annual, compassionate etc.
Drafting and issuing of employee contracts
Payroll inputs for the main payroll
Registration of employees with NAPSA and NHIMA
Posting of Job adverts
Providing employee information to the Human Resources Manager for monthly report
Planning and assisting Human Resources Manager in trainings
Tracking of contracts periods and expiring dates
Ensuring cleanliness of the offices and administration surrounding
Ensure any Office faults/safety issues are reported immediately
Arranging of accommodation and travel for new employees
Monitoring of overtime and checking and verifying of attendance registers
Random roll call for plant employees
Employee leavers Management updates
Fleet management (Hired buses)
Assisting the Human Resources Manager in ensuring full legal compliance with all HR documentation and practices
Regularly inspection of the company unit (flats) and ensuring that there are kept in a good condition
Drafting of HR/administration correspondences

2. DATA MANAGEMENT

Ensure employee personal files are updated and correctly captured in the employee Data schedule.
Update records for new staff accurately and any changes that occurs
Reviewing payroll information vs HR records
Constantly checking employee registers/access control

3. RECRUITMENT & SELECTION

Assisting Line-Managers to create Job descriptions for new vacancies for lower-level positions
Sorting and reviewing resumes
Scheduling and conducting interviews
Onboarding /Induction of new employees
Tracking of all vacancies and ensuring that positions are filled on time.

4. INDUSTRIAL RELATIONS

Handling of disciplinary and grievances processes at lower levels and ensuring that these matters are dealt with according to company procedures and requirements
Reviewing investigation reports and assisting/advising Supervisors on the procedures/actions to be taken
Assisting HR Manager in conducting refresher trainings in the code of conduct
Tracking of all industrial matters and making recommendations
Arranging for monthly/quarterly meetings with Worker’s representatives

5. STAFF WELFARE, BENEFITS & COMPENSATION

Providing counselling to employees with issues
Ensuring zero errors on payroll inputs; submitting accurate inputs
Assisting in the development of Mental/Health, Wellness and HIV programs
Supporting/championing of Mental/Health/HIV employee awareness
Assisting in managing effective compensation and benefits processes in line with the company policy.

6. PERFORMANCE MANAGEMENT

Managing/monitoring of performance improvement plans
Follow-up on employee performance goals (sending reminders for the reviews)
Tracking of probation reviews and confirming of all employees

QUALIFICATION, SKILLS AND ATTRIBUTES           :

Full Grade Twelve School Certificate (GCE)
Diploma/Degree in Human Resources Management/Business Administration
Paid-up Member of Zambia Institute of Human Resources Management
At least 1-2 years’ experience in Human resources or related field
Knowledge; understanding, interpretation and application of the Zambian Labour laws such as the current Employment Code Act and the Industrial and Labour Relations Act
Ability to communicate effectively
Proficiency in HR Information Systems (HRIS), payroll software, and MS Office
Team player
High level confidentiality and integrity
Reliable, adaptable and innovative
Ability to speak the local language (Chitonga) is an added advantage.

HOW TO APPLY:

Candidates meeting these requirements should apply to the Human Resources Manager, a detailed Curriculum Vitae (CV) in PDF Format to the email careers@aller-aqua.co.zm with the subject Tagline of the position e.g. HUMAN RESOURCES ASSISTANT.

* Please note that only short-listed candidates will be contacted. *

Aller Aqua Zambia (L) is an equal opportunity employer. We thank all applicants for their interest, but only qualified candidates will be contacted for an interview.