Purchasing Officer

Job description

About the role:

A hospitality focused company is seeking a highly skilled and experienced Procurement Officer to join their dynamic team in Lusaka.

Job Purpose:

The Procurement Officer will be responsible for the efficient and cost-effective acquisition of goods and services required for the operations, ensuring timely delivery and compliance with company policies and relevant regulations. This role is critical in maintaining the high standards of supply chain for all hotel supplies.

Key Responsibilities:

Manage the end-to-end procurement process, from sourcing and vendor selection to purchase order placement and delivery tracking.
Develop and implement procurement strategies that align with company goals and optimize cost savings without compromising quality or delivery times
Conduct market research to identify potential suppliers, evaluate vendor performance, and maintain strong relationships with key suppliers.
Negotiate contracts, terms, and pricing with suppliers to secure the best value for money.
Prepare and process purchase orders and requisitions in accordance with company procedures.
Monitor stock levels and identify purchasing needs, ensuring continuous availability of critical supplies.
Collaborate closely with various departments (Operations & Administration) to understand their procurement requirements.
Resolve any issues or discrepancies with suppliers, including delivery delays, quality concerns, or billing errors.
Maintain accurate procurement records, databases, and reports.
Contribute to continuous improvement initiatives within the procurement function.
Receiving purchase requisitions from end-user departments.

Qualifications:

Grade 12 Certificate with five (5) O Levels.
Diploma in Procurement, Supply Chain Management, Business Administration, or a related field.
Professional qualification in Procurement/Supply Chain Management (e.g., CIPS) is highly desirable.
Professional membership with the Zambia Institute of Purchasing and Supply (ZIPS).
Minimum three (3) years of work experience in a similar position, preferably within the hospitality industry.

Knowledge and Skills Requirements

Strategic and leadership skills
Ability to work collaboratively with internal and external leaders of key stakeholders.
Excellent problem-solving skills.
Analytical mindset with the ability to forecast demand and identify cost drivers.
Strong understanding of procurement principles, practices, and ethics.
Excellent reporting, negotiation, communication, and interpersonal skills.
Proficiency in computer packages (Microsoft Office Suite, especially Excel).
Ability to manage multiple priorities and work effectively under pressure.
High level of integrity, attention to detail, and analytical skills.
Valid driver’s license will be an added advantage.

Please send your application letter and summarized curriculum vitae only in a single document to the Recruiter email address: rrecruitment40@gmail.com.

Please note that only shortlisted candidates will be contacted.