Protocol and Logistics Officer

Job description

Job Description

The Protocol and Logistics Officer is responsible for providing protocol services to the Director General and the production of branding, promotional and communication materials. The Officer ensures that the Authority participates in public functions and coordinate protocol and hospitality for Authority staff and guests aimed at promoting and sustaining a desired image to both internal and external stakeholders.

Key Responsibilities
Provides protocol services to the Director General
Provides event management services at various corporate functions
Coordinates  the sourcing and bookings of venues for international and local conferences and seminars and facilitates settlement of bills;
Coordinates timely processing of official travel arrangements, including visas and travel permits for all Authority staff
Facilitates logistics and participation at exhibitions and shows
Facilitates internal communication through production of the quarterly in-house magazines, notice board and Staff briefings to enhance commitment of internal stakeholder in the implementation of the corporate strategy;
Writes, edits, and translates publications, posters, and other communication materials to ensure quality standards are adhered to and consistency is maintained in the brand positioning activities;
Coordinates production and use of branding, promotional and communication materials. Coordinates branding activities by contractors
Keeps custody of NAPSA’s marketing and communication archives, i.e. brochures, folders, flier artworks and images on a periodic basis, or after production, to ensure availability when required for enhanced efficiency in operations;
Coordinates production and distribution of corporate gifts and mementos to various stakeholders  to enhance community relationships
Supports implementation of the CSR policy and activities
Creates social media content to keep various stakeholder updated on developments on NAPSA, and to support implementation of the overall communication strategy;
Avails advertising materials  for various communication platforms in a timely manner and in the correct format to support efficiency in the implementation of NAPSA’s communication plan;
Conducts photo shoot of corporate events and maintains archives of photographs, publications and write-ups on the activities of the Authority both electronically and through hard copy;
Prepares weekly, monthly, quarterly and annual activity reports to support the Senior Corporate Affairs Officer in evaluation of the corporate strategy implementation and provide information for future direction and strategic decision.
Perform other functions as may be assigned from time to time
Minimum Qualifications
Grade 12 Certificate with 5 ‘O’ levels with credit or better, including Mathematics and English
Bachelor’s Degree in Mass Communication/ Public Relations or Marketing and Advertising
Certificate in diplomacy or protocol-related course
Must be a member of the Zambia Institute of Public Relations and Communication (ZIPRC).
Minimum Experience Required
Not less than three (3) years experience in an organisation of similar size