Project Coordinator

Job description

POSITION: Project Coordinator (X1)

DEPARTMENT:NGO

LOCATION: Zimba

JOB PURPOSE

The main purpose of the job is to manage and coordinate the Projects of Kabanga Sub District Womens Association.

MAIN DUTIES AND RESPONSIBILITIES

JOB REQUIREMENTS

• Work closely with the Field Officer to ensure timely delivery of project outputs and outcomes.

• Excellent interpersonal and communication skills and the ability to work with groups and organizations.

• Coordinate and provide technical support to implementing partners in project planning, implementation, reporting, and compliance.

• Administration, monitoring and evaluation of project funding

• Actively engage in planning, coordination, implementation, and monitoring of project activities in line with approved work plans, budgets and donor requirements

• Ensure continuos effort towards capacity strengthening initiatives for the organization at large, including institutional development, governance, safeguarding, gender equality, and program quality.

•  Be a highly energetic, self-starting, entrepreneurial and creative individual who can express and recognize ideas and opportunities, and communicate goals and objectives clearly. 

• Coordinate activities promoting civic participation and state accountability, democratic governance, electoral accountability, women’s participation, and other relevant sakeholders.

• Corrdinate project meetings, workshops, trainings, learning events, and stakeholder consultations

• . An ability and willingness to travel both domestically and internationally

• Conduct regular stakeholder monitoring visits and provide technical support to strengthen program quality and accountability.

• • Work closely with the Monitoring, Evaluation and Learning (MEL) team to collect, analyze, and report project data, ensuring supervision of timely submission of quality narrative reports.

• • Collaborate with the Communications team to document success stories, lessons learned, case studies, and visibility materials.

• Demonstrated ability to represent the company credibly with Government representatives, including engagement with Ministers, Permanent Secretaries, regulators, public utilities and other senior public-sector stakeholders.

• Support budget monitoring and activity implementation in collaboration with the Finance team to ensure effective utilization of project resources.

• • Ensure compliance with Organisational policies, donor requirements, safeguarding standards, and risk management procedures.

• Contribute to proposal development, concept notes, program design, and resource mobilization initiatives as required.

• Demonstrated skill, experience and success in marketing and fundraising with an emphasis on raising funds from multilateral and bilateral aid agencies, foundations, and corporations.

• • Perform any other duties assigned in support of the successful implementation of the program.

a. Minimum Qualifications and Experience Applicants should possess:

• • A Bachelor’s Degree in Development Studies, Community development,Project management, Social work, Public Administration, Social Sciences, , or a related field from a recognized university.

• A minimum of two (2) years’ relevant experience implementing donor-funded development programs within a civil society or development organization.

• Demonstrated experience in project planning, implementation, monitoring, reporting, and partner management.

• Experience working in one or more of the following areas:

1. Democratic Governance

2. Civic participation & State Accountability

3. Human rights & Gender Equality

4. Women’s Political Participation

5. Civil Society Strengthening

• Experience facilitating stakeholder engagement, advocacy, and capacity-building initiatives.

• Experience in partnership management and working with community-based and civil society organizations.

• Experience working with institutional donors and a good understanding of donor compliance requirements. 

b. Essential Knowledge and Skills

• The successful candidate should demonstrate:

• Strong understanding of governance, democracy, civic participation, and human rights programming.

• Knowledge of gender equality, safeguarding, and feminist approaches to development.

• Strong project management, coordination, and organizational skills.

• Excellent report writing, analytical, and communication skills.

• Ability to build and maintain effective relationships with government, civil society, donors, and community partners.

• Good facilitation, training, and stakeholder engagement skills.

• Strong planning and time management skills with the ability to manage multiple priorities.

• Good computer skills, including Microsoft Office applications.

c. Other Competencies

• The successful candidate should demonstrate:

• High standards of integrity, accountability, and professionalism.

• Strong interpersonal and teamwork skills.

• Ability to work independently while contributing effectively within multidisciplinary teams.

• Results-oriented with strong problem-solving and decision-making abilities. • Commitment to gender equality, safeguarding, diversity, equity, and inclusion.

• Willingness to travel extensively within Zambia.

d. Application Process Interested candidates should submit:

• A cover letter clearly demonstrating how they meet the requirements of the position.

• A detailed Curriculum Vitae with at least three traceable referees.

• Applications should be sent to: zimbadwda@gmail.com

• Subject line should state: Application – Project Coordinator .

• Those interested should sent ytheir applications not later than 13^th september 2026.