Program Manager

Job description

Job Description – Programme Manager

Location: KATC offices at Kasisi, considerable field work

Reporting to: Executive Director

Purpose of the Job:
The Programme Manager (PM) position exists to provide programmatic leadership, ensure that all components of the programme are coordinated in an effective manner, provide management support and supervise program technical staff, and lead and supervise programmatic reporting and documentation.

Responsibilities:

Programmatic Leadership and Coordination – Ensure quality delivery of the program in accordance with KATC commitments and donor expectations
Management of staff – develop, support and manage the program technical staff in order to deliver in their respective roles.
Stakeholder Management – Ensure that communication to strategic partners and donors is handled in a professional pro-active way.
Program Reporting and Documentation – Develop clear strategies for information collection, program reporting and communicating programme lessons internally and with various stakeholders
Ensure integrity of financial and administrative operations in the programme by overseeing financial and budgetary aspects of the programme, under advice of the Executive Director
Development of Program – Sperhead the processes to continuously improve, develop and innovate the programmatic work of the institution
Ensure the integration of cross-cutting issues, such as gender into the design, implementation, and monitoring and evaluation of programme
Ensure knowledge building and management through promoting the identification and synthesis of best practices and lessons learned from the programme for organisational sharing and learning as well as external dissemination
Ensure regular monitoring and intermittent evaluation of the projects, including but not limited to regular field visits and the participation in stakeholders meetings
Ensure timely and adequate reporting (narrative and financial) against plans from all program staff and partners

Duties:

Provide programme leadership, coordination and management support for the planning, budgeting, implementation and monitoring and evaluation of the programmes. Develop clear timelines and ensure their implementation.
Devise strategies for increased programme delivery and quality programming
Oversee program implementation in a manner conducive to cost-effective and efficient achievement of objectives and targets
Management of program finances to ensure expenditure is in line with budgets and donor requirement
Responsible for promoting a learning culture, ensuring excellent program cycle management, and managing the evaluation process
Identify the need for, coordinate and oversee internal/external technical assistance
Support Executive Director to provide accurate and up to date information to donors and key stakeholders
Supervise and mentor programme technical staff.
Assist with building the technical and programmatic skills of technical staff as well as field staff
Promote cross-unit team work and the professional development of the team members, through coaching and mentoring.
Promote coordination among the various components of programme
Liaise with the Ministry of Agriculture, Ministry of Green Economy, Ministry of Fisheries and Livestock and others at international, regional, national, provincial and district levels to develop and strengthen partnership, provide program updates, share M&E information and address bottlenecks or concerns
In coordination with the Executive Director, represent the program in the country in meetings and fora with Ministries, donors and other partners.
Prepare high quality project documents such as reports and plans and proposals
Represent the programme’s interests with operating and implementing partners;
Assist in developing a strong relationship with various stakeholders and donors to ensure sustainable funding of programs
Risk Management – Keep the risk monitoring tools updated at all time.
Other duties as maybe assigned by the ED from time to time

Qualifications/experience/requirements:

A Degree in Agriculture Science, Agriculture Economics, Management, Public Administration, or MBA
Demonstrated program management skills and experience with organisations of similar size and complexity
Detailed knowledge and understanding of agriculture, especially organic agriculture
Project management experience preferably in a donor funded program
Proven financial and personnel management skills
Experience with community based programming
Ability to collaborate with people and organisations of diverse background
Experience conceiving, planning and executing programs or projects with documented results
Proven skills in effective team management and leadership; effective partnership management skills
Demonstrated ability to think strategically and transmit program vision to colleagues, stakeholders, partners and donors.
Excellent facilitation and negotiation skills
Excellent analytical, writing, communication and presentation skills