Production Inventory Officer

Job description

The role is responsible for performing various tasks of managing both issued raw materials stock, packaging materials, spares and finished products inventory to include the entire supply chain management ensuring to develop an effective tracking system, review stock levels, recommend for the re-ordering of new supplies and performance of a daily analysis by managing daily balances i.e. both physical and book balances at the assigned location . 

6.1. Perform various tasks of managing both issued raw materials stock, packaging materials, spares and finished products inventory.

6.2. Collaborate with the intake/procurement teams to list expected deliveries ensuring to verify that ordered is according to order and invoice (quantity, quality, etc).

6.3. Maintain accurate records and assist in inventory control of issued raw materials stock, packaging materials, spares and finished products stock at the assigned location.

6.4. Responsible for overseeing the inventory levels of issued raw materials stock, packaging new shipments ensuring to examine the levels of supplies and determine shortages.

6.5. Compile and maintain records of raw materials stock, spares and finished products stock quantity, type of material received, stocked and issued as per standard operating procedure.

6.6. Prepare raw materials stock, spares and finished products stock requisitions compares information on requisitions, to that issued to verify accuracy of order.

6.7. Manages inventory tracking systems to record deliveries, transfers and stock levels ensuring to analyses daily stock and supply levels to anticipate inventory problems and shortages.

6.8. Keep a close eye on the movement of raw materials stock, spares and finished products stock from in and out of assigned work area.

6.9. Document daily shipments and deliveries to replenish inventory ensuring receiving, storing and issuance the goods managing the stock levels and giving out the supplies from the stock.

6.10. Maintain records on issuance of items that are going out of the assigned warehouse to ensure accuracy and completeness.

6.11. Reports on inventory levels, supply chain progress, procedural efficiency and personnel issues to assigned superior ensuring to update daily deliveries and issuance to update inventory.

6.12. Overseeing issuance and proper shortage of warehoused raw material products, spares and finished products.

6.13   Control and verify the inventory levels by conducting regular physical counts and reconcile on the system on a daily basis. 

6.14. Coordinate with the intake and production teams to schedule outbound orders by reviewing operations schedule and issue ensuring timely order fulfillment.

6.15. Prepare and generate financial inventory reports on a daily, weekly basis for submission to the assigned superior ensuring to post details of received, stored, ordered, issued raw materials stock, spares and transferred finished products to assigned warehouse transactions are entered onto the system ensuring integrity of the inventory management system at the assigned location.

6.16. Nurture positive relationship with the assigned superior on supplied, stored, ordered, issued raw materials stock, spares and transferred finished products and assigned warehouse.

6.17. Responsible for managing inventory documentation of both received from suppliers, stored, ordered, issued, transferred to user requesting departments raw materials stock ensuring the same are filed in an efficient and effective manner.

6.18. Ensure to accurately record the quality, quantity, type and other characteristics of all received/issued, raw materials stock spares, packaging materials and finished products inventory so the Corporation has a clear understanding of what isn’t available to avoid shrinkage due to loss or theft.

6.19. Ensure to reconcile physical raw materials stock, spares, packaging materials and finished products onto the Navision system on a daily basis.

6.20. Oversee the storage of raw materials stock, spares, packaging materials and finished products in assigned storage facilities ensuring that the same is done in an orderly manner and is within the stock location system for easy retrieval whenever there is a requirement and is also protected from pilferage.

6.21. Supervise the loading, offloading and issuance of raw materials stock, spares, packaging materials and finished products consignment from intake/procurement to assigned warehouse for easy access and identification.

6.22. Prepare detailed reports on raw materials stock packaging materials, spares and finished products stock inventory operations on stock levels and adjustments.

6.23. Ensure adequate safety measures are followed to protect the Corporation’s property and personnel.

Job Qualification

Full grade (12) School Certificate and a Diploma in Accounting studies.
Three (3) years working experience in such a similar role and able to work with minimum supervision. 
Strong track record of warehousing and inventory management

If you are skilled, motivated and meet the above requirements, do send through an updated resume marked with the job title applied for to jobs@nmc.co.zm with at least (3) traceable referees. Only shortlisted candidates will be contacted.