Production Administrative Assistant

Production Administrative Assistant Jobs in Siavonga at Kamimbi Aqua Feed Limited

Kamimbi Aqua Feed Limited is seeking qualified candidates for the position of Production Administrative Assistant to join our team at the factory located in Siavonga, Southern Zambia. This full-time role offers an exciting opportunity for professionals interested in production administrative assistant jobs in Siavonga, contributing to the efficient operation of our fish feed manufacturing plant.

Role Overview and Key Responsibilities

Reporting directly to the Production Manager, the Production Administrative Assistant plays a vital role in supporting production activities through accurate documentation, data management, and coordination. The position ensures compliance with quality and regulatory standards while facilitating smooth production planning and resource management.

• Maintain and update daily production records, including raw material consumption, production output, machine utilization, downtime, and wastage.
• Prepare comprehensive daily, weekly, and monthly production reports for management review.
• Monitor and manage stock levels of critical fish feed raw materials, including records of receipts, usage, transfers, and balances.
• Assist with inventory counts, stock reconciliation, and periodic audits to ensure accuracy.
• Generate detailed reports on production efficiency, material usage variances, wastage, and overall performance indicators.
• Maintain organized electronic and physical filing systems for all production documentation and quality records.
• Support production planning by providing timely and accurate operational data.
• Ensure adherence to Good Manufacturing Practices (GMP), HACCP, and feed safety standards.
• Facilitate internal and external audits by supplying required production and quality documentation.
• Promote occupational health and safety compliance within the production environment and maintain related safety records.
• Coordinate with warehouse and dispatch teams regarding production output and delivery schedules.
• Track packaging material usage and finished goods inventory to support efficient supply chain operations.

Qualifications and Experience Required for Production Administrative Assistant Jobs in Siavonga

Ideal candidates will possess a strong background in administration within a manufacturing or production environment, preferably in feed production or agribusiness sectors. The following qualifications and skills are essential:

• Full Grade Twelve School Certificate (GCE).
• Diploma or Bachelor’s Degree in Business Administration, Supply Chain Management, Operations Management, Production Management, Agribusiness Management, or related disciplines.
• Minimum of two years’ experience in manufacturing, feed production, FMCG, agribusiness, or industrial production settings.
• Experience in animal or fish feed manufacturing is an advantage.
• Proficiency in Microsoft Office applications, especially Excel, Word, and PowerPoint.
• Strong analytical skills with the ability to manage and interpret large volumes of data.
• Demonstrated integrity and commitment to upholding company and professional ethics.
• Certification of results by ZAQA is required.

How to Apply

Interested candidates who meet the requirements are invited to submit a detailed Curriculum Vitae (CV) in PDF format to careers@kamimbiaquafeed.com. Please use the email subject line: PRODUCTION ADMINISTRATIVE ASSISTANT.

Only shortlisted candidates will be contacted. Kamimbi Aqua Feed Limited is an equal opportunity employer and appreciates the interest of all applicants.

Additional Information