Procurement Specialist

Job description

AGL (Africa Global Logistics) is the reference multimodal logistics operator (port, logistics, sea and rail) in Africa.

The company is now part of the MSC Group, a leading shipping and logistics group. Having developed its expertise over more than a century and with more than 23,000 employees working in 49 countries, AGL provides its African and global customers with global, customized and innovative logistics solutions, with the goal of contributing in a sustainable way to the transformations of Africa. AGL is also present in Haiti and Timor.
AGL Zambia Limited is pleased to announce an incredibly exciting opportunity to join the Finance team at our Lusaka Head Office as Procurement Specialist.

How Will You Impact AGL Zambia Ltd?
Under the supervision of the General Manager – Investment and Business Development you will perform all relevant procurement assignments ensuring that research, development and communication of purchasing policies and procedures are well carried out and communicated to relevant stakeholders through the following tasks:

Reviews departmental requests and selects the appropriate procurement method.
Prepare contracts with main suppliers
Assists departments by providing market information needed for tactical and strategic planning.
Communicates verbally and in writing with management, co-workers, other City employees, vendors, contractors, the
With the input of subject matter experts and more experienced purchasing staff creates technical specifications and
Terms/conditions for the acquisition of goods, services, and professional services.
Prepares procurement documents (i.e., Invitation for Bids (IFBs), Requests for Proposals (RFPs), Contracts, Amendments, Renewals, etc.).
Reviews and modifies, as needed, specifications, purchase orders, contracts, change orders, procurement policy and related documents.
Facilitates supplier meetings, site inspections, and pre-bid conferences.
Manages the procurement process for both competitive sealed bidding and competitive negotiations, and assists departments, agencies, and procurement staff with process compliance.
Manage the new supplier qualification and onboarding process.
Manage RFx events and documentation.
Support suppliers with issue resolution across the Purchase or Procure to pay (P2P) process.
Analyze supplier performance data and metrics.
Track costs savings
Ensure you are knowledgeable about the supply market and supplier capabilities, technically and geographically.
Develop mechanisms and metrics to track supplier performance related to delivery, quality, and cost.
Create supplier scorecards to measure and track supplier performance.
Participate in business reviews to discuss best practices and issues and to ultimately improve supplier performance and strengthen business partnerships.
Innovate within the procurement space, improving tools or processes to better support the Procurement Lifecycle
Provide support throughout the contracting process, as well as management of contracts post-execution
Own and execute strategic sourcing and vendor selection. Implement Request for Quotation (RFQ) process.
Issue purchase orders, monitor and manage purchase orders through their full lifecycle. Manage relationships with suppliers.
Evaluate performance and areas of opportunity. Perform routine follow-up and effective resolution tactics to settle fulfilment issues and invoice variances.
Assist with inventory management as it relates to procurement activities.
Supervise the online archiving
Collaborate cross-functionally with teams to take stocking positions and make purchasing decisions.
Identify opportunities for implementation of cost savings and process improvement.

What You Need to Succeed

Bachelor’s degree level in Chartered Institute in Procurement & Supply Chain (CIPS) or equivalent
3 – 5 years’ previous experience in a similar role.
Must be a member of Zambia Institute of Purchasing & Supply (ZIPS)
Knowledge and application of the principles of supply chain management.
Excellent IT Skills, including use of ICT packages i.e., Word, Excel, Power point
Strong interpersonal skills with an approachable personality
Has strong organizational, planning, and multi-tasking skills demonstrating sound judgment and excellent decision-making abilities, and show great attention to detail
Clear understanding of confidentiality
Ability to work under pressure to agreed deadlines and adapt to change.
Ability to work in a flexible manner – out of hours as required.
Excellent written English and the ability to communicate at all levels

To apply for this position, please send your application letter and curriculum vitae as one PDF document to the Human Resources Department email; zm002-hr.dept@aglgroup.com by the 23rd March 2025.