Procurement Officer

Job description

Job Summary

The procurement Officer will be responsible for effectively undertaking and managing the procurement of goods, services and works in the Dana Group in order to ensure their timely and efficient provision.

Key Responsibilities

• Develop and implement the overall procurement plan to ensure requirements for all user departments are captured in a timely and holistic manner.
• Ensure that all purchase orders are raised in full compliance with Company Policy and ensuring that all applicable guidelines are strictly adhered to, and that all required documentation is available.
• Maintain clear records of all procured items which include necessary supporting documentation, that is, purchase orders, invoices, proofs  of  delivery (PODs) and  other  relevant documentation.
• Upon verification of satisfactory receipt of goods or services, coordinate payment with the Finance 
• Department in a timely manner.
• Prepare and submit periodic status reports on procurement and supplies.
• Provide administrative support to Supply Chain Manager as needed.
• Ensure proper and organised record-keeping in procurement with a complete procurement file for each procurement transaction from beginning to end, that is, maintaining records of purchases, prices, supplier database and other important data.
• Regularly liaise with user departments in verifying specifications and sources of supply to ensure timely, orderly and compliant procurements.
• Ensure that purchase orders are raised and to selected suppliers and make follow-ups with suppliers to collect goods or ensure timely delivery of the same.
• Seek new sources of supply and carry out negotiations with suppliers with better terms on prices,
• credit terms and discounts for cost saving purposes.
• Devise purchasing procedures and practices as required.
• From time-to-time review prices and product specifications from various supplies to determine the best deal provision therefrom.
• Closely verify bills against orders before presentation for authorisation and payment.

Requirements

Full Grade 12 Certificate

• Diploma, equivalent or better in purchasing and supply acquired from a duly accredited higher 
• learning institution
• Minimum 4 years’ experience in the procurement role in a fast-paced environment
• Professional membership is required
• Valid Driver’s License (manual and automatic)

Personal Skills

• A high level of computer skills in Microsoft Word, Outlook and Excel, and any computerised 
• accounting package
• Attention to detail and a high level of accuracy
• Ability to maintain confidentiality with regard to suppliers and service providers
• Excellent negotiator
• Ability to uphold and respect procurement ethics and conduct activities with integrity

Application Procedure:

Interested and qualified applicants should apply to the address provided below with the following documents attached:

• Cover letter addressed to the Human Resources Manager.
• Up-to-date Curriculum Vitae (CV) with clearly traceable referees.
• Professional body membership certificate.
• Clear copy of National Registration Card (NRC).

All applications must be accompanied by certificates of verification of the relevant qualifications from the Zambia Qualifications Authority (ZAQA) as required by law.

Deadline for receipt of applications: 4th August 2026.