PROCUREMENT OFFICER

Job description

JOB PURPOSE

To manage and coordinate procurement activities for both the Lodge and Trust Institution, ensuring efficiency, cost-effectiveness, and compliance with procurement policies and procedures.

KEY RESPONSIBILITIES

·     Develops and implements procurement plans in line with institutional needs and budgets.

·     Ensures procurement activities adhere to policies, procedures, and regulatory requirements.

·    Develops reliable sources of supply for goods and services.

·     Establishes and maintains cordial relationships with vendors and suppliers.

·     Negotiates cost-effective deals while ensuring quality and timely delivery.

·    Monitors supplier performance and compliance with contractual terms.

·     Prepares and monitors bid documents to ensure compliance with the bidding process.

·     Conducts bid analysis and provide recommendations on purchases.

·     Tracks orders and deliveries to ensure timely receipt of goods and services.

·     Monitors and enforces expediting of delayed orders with suppliers.

·    Resolves procurement-related issues with suppliers and internal clients.

·     Updates and maintains complete and accurate procurement records for audit and future reference.

·     Prepares quarterly procurement reports for management review.

·    Perform any other duties as may be assigned by the supervisor. 

QUALIFICATIONS, SKILLS AND EXPERIENCE REQUIRED

·      Grade Twelve (12) School Certificate.

·      Bachelor of Science in Public Procurement or equivalent.

·      Professional certification in procurement (e.g., CIPS, ZIPS membership)

·      At least 3 years working experience

·      Knowledge of ERP procurement systems.

·      Strong analytical and negotiation skills.

·      Excellent organizational and communication skills.

High ethical standards and confidentiality in procurement processes.

·      Excellent communication and interpersonal skills to manage relationships with internal stakeholders and suppliers.

·       Meticulous attention to detail to ensure accuracy in procurement processes and documentation.

Applications accompanied by photocopies of certified academic and professional qualifications with a detailed Curriculum Vitae giving at least three (3) traceable references should be sent to;    

The Executive Director

Zambia Institute of Mass Communications Educational Trust

Plot 3529 Government Road

P.O Box 50386 RW

Lusaka.

Or send via email to: jobs@zamcom.ac.zm

Closing Date: 10th December, 2025.