Procurement Officer

Job description

The National Remote Sensing Centre (NRSC) is a statutory body established through Statutory Instrument No. 137 of 1999 of the Science and Technology Act No. 26 of 1997 to spearhead the development and application of space science, remote sensing, and geographic information systems (GIS) in Zambia.

The NRSC is looking for a suitably qualified, dynamic and self-motivated Zambian national to fill the position of Procurement Officer.

Reports to: The Director

Position description

The Procurement Officer’s responsibility will be to plan, coordinate, and execute the procurement of goods, works, and services in a transparent, cost-effective, and timely manner that supports the operational and strategic objectives of the Centre

Key duties include:

1.    Purchasing and Inventory Management

·      Source quotations for any purchase requirements on behalf of the Centre and raise purchase orders against selected quotations and deliver them to suppliers.

·      Undertake market research to ensure purchases are sourced from the most competitive source and maintain a register of approved suppliers.

·      Regularly liaise with other departments to ensure compliance in procurement procedures.

·      Oversee inventory management, tracking incoming supplies, and managing stock levels to avoid overstocking or shortages.

·      Work closely with the Finance team to ensure purchases align with budget constraints and financial policies.

2.    Vendor Sourcing and Relationship Management

·      Identify, evaluate, and maintain a reliable and diverse pool of suppliers and service providers.

·      Conduct negotiations and secure favourable terms and pricing with suppliers while upholding the Centre’s standards for quality and ethics.

·       Manage and strengthen vendor relationships to ensure dependable supply chains and foster long-term partnerships.

·      Preparation of monthly, quarterly and annual stock reports in order to facilitate the provision of information to the NRSC Management.

·      Prepare quarterly reports on the application of the market price index and price reasonable analysis in financial evaluations.

3.    Compliance

·      Ensure compliance and adherence to the Public Procurement Act and other legislations relating procurement regulations and processes.

4.    Procurement Strategy and Process Development

·      Collaborate with the Finance & Administration Manager to develop and implement the Centre’s procurement policies, ensuring transparency and efficiency.

·      Establish procurement processes and guidelines to streamline purchasing activities, supporting internal teams with effective resource planning.

·      Prepare procurement plan annually, in consultation with other departments and units.

5.    Procurement Committee

·      Act as secretary of the procurement committee.

Required experience and qualification

·      CIPS Level 5 or better, Diploma in Purchasing and Supply.

·      A minimum of three (3) years relevant experience in a similar capacity.

·      Sound knowledge of Zambia Public Procurement (ZPPA) regulations.

·      Knowledge of MS Office Suit, especially Excel Spreadsheets. 

·      Professional membership: Paid member of Zambia Institute of Purchasing Supply (ZIPS)

How to Apply

Interested candidates are invited to submit the following documents:

·      A detailed Curriculum Vitae (CV) with contact details of three professional references.

·      A cover letter describing how your qualifications and experience meet the requirements of the position.

·      Copies of relevant academic and professional certificates certified by Zambia Qualifications Authority (ZAQA).

·      Applications should be sent to recruitment@nrsc.org.zm with the subject line “Procurement Officer – NRSC” by 23rd October 2025.

·      Physical application will be accepted and should be delivered to The Director, National Remote Sensing Centre, 15302 Airport Road, P.O. Box 310303, Lusaka, Zambia

The NRSC is an equal opportunity employer. All qualified individuals are encouraged to apply. Only shortlisted candidates will be contacted.