Procurement Officer

Job description

Overview

To ensure complete procurement documentation is processed according to policy and established procedures, and undertake all procurement requirements of the Country Office. The Procurement Officer will ensure that he/she find suitable vendors/suppliers following the organization’s procurement process. This includes sourcing, negotiating, purchasing, and liaising with all vendors/suppliers and ensuring implementation of Procurement processes and procedures are complied with to avoid risk to the organization.

Deadline: September 10, 2025

Responsibilities
Perform procurement functions including: Soliciting for quotations, negotiating prices, delivery, and after-sales services with vendors, raising Purchase Orders, Tax letters, and forwarding to vendors/suppliers.
Processing all procurement requests from end users, including making reservations for both accommodation and conference facilities
Generate Basis for Vendor Selection (BVS) and ensure that it is fully approved.
Ensure that purchase orders are shared with the vendors and the Stores office when approved.
Ensure that invoices for vendors are submitted to Finance for timely payment.
Assist in the clearance of shipments from customs or any other government body in collaboration with appropriate staff.
Work with the Logistics and Supply Chain Officer to ensure that documentation related to the donation/handover of supplies or equipment to facilities supported by Jhpiego is properly kept.
Act as the secretary of the Procurement Committee
Maintain and update procurement records and ensure that copies are properly filed.
Implement the procurement s /policies as outlined by Jhpiego.
Assist in coordinating with Baltimore staff on approvals, shipments, clearing, and deliveries to the office.
Required Qualifications
Degree in Purchasing and Supply or another related field
Minimum 5 years relevant experience.
Must be a member of the Zambia Institute of Purchasing and Supply
Experience working in an INGO is a plus
Computer skills, including demonstrated hands-on experience in MS Word, MS PowerPoint, and MS Excel.
Strong organizational, time management abilities, and high attention to detail
An understanding of relevant legislation, USG regulations, policies, and procedures relating to procurement
Experience working in a multicultural organization
Self-motivated, proactive, and have a positive attitude to work requiring minimal supervision
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HOW TO APPLY

For further information about how to apply for the position, visit Jhpiego at our website www.jhpiego.org before Wednesday, 10 September 2025.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics, or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

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