Procurement Manager -Production

Job description

Qualifications
Degree in Purchasing & Supply or similar field; relevant post-graduate qualification in related field (advantageous)
Member of Zambia Institute of Purchasing and Supply
6+ years’ sourcing experience, including 3+ years’ team management experience, in similar role and relevant industry
Experience in FMCG industry preferred
Job role

Job Purpose:

The Procurement Manager is tasked with managing the business unit’s procurement strategies and leveraging strong relationships with the supplier network to ensure alignment with organisation’s objectives. He/she is also involved in negotiating with suppliers and managing operational procurement activities to manage product demands.

Adept at developing cost cutting strategies, problem solving, organisational and project management, he/she is capable of handling multiple local and regional projects simultaneously and executing them to completion. In addition, he/she is an independent worker and effective team player who is able to motivate and drive performance of his team members.

Key Responsibilities:

Develop procurement plan

 Develops procurement implementation plans to ensure alignment with overall procurement strategies and operational activities
 Facilitates engagement sessions with organisational network and external vendors for optimal procurement transactions
 Develops organisation’s procurement targets and Key Performance Indicators (KPIs) across teams.

Procurement Function

Develops strategy for RFQs and online system for tracking of RFQs, Ensure 100% compliance with RFQ and sourcing controls (requisite number of quotations and registered suppliers only)
Overall Responsible for tracking a closure cycle time for RFQs
Adds Value for Money through aggressive cost reduction – cost savings target set out to be achieved, Track and achieve 10% target on Total Cost Savings (TCO) by year end
Achieves delivery OTIF 90% approved requests
Improves Supply Chain procedures
Develops and measure OTIF for top 20 Suppliers in business
Develops budget allocation model for each department and procurement strategy there forth on managing budgets
Develops total cost Model and firm up P2P cycle for Yalelo
Requisitions to PO and PO to Delivery closure time to be monitored and tracked for optimal Delivery
Manages and signs-off on all Petty cash and petty cash process owner for the business ensuring that all Petty cash is accounted for and use of Petty cash procedure is implemented and in place.
Ensures full environmental and social compliance (HACCP, ZEMA) by all stakeholders
Implements Risk evaluations and audits for risk areas in the supply chain

Manage seller selection processes

Develops selection processes and criteria with sellers
Reviews accuracy of information gathered on potential sellers that fulfil procurement requirements
Develops proposal development criteria to be used by prospective sellers
Analyses list of sellers based on prices, specifications, and delivery dates to determine best sellers’ bids
Conducts negotiations with preferred sellers on contract terms and conditions

Managing Stores

 Ensures adequate stock levels and managing working capital of stores to ensure optimal functioning and provision of consumables to retail outlets
SOH report monitoring and ensuring adequate stock levels on key critical items
Tracking of weeks cover report to ensure adequate stock levels at stores
Tracking of ERP system and ensuring stock takes are done and business processes are followed in relation to write offs
Ensures a clean store is run with 5S principals in place
Ensures stores requisition process is in place and followed through the business

Drive collaboration of human resource, technology, finance, and continuous improvement initiatives

Proposes department’s financial budget for management approval
Develops corporate governance measures
Provides on-the-job training and performance evaluation to subordinates
Implements department’s recruitment and retention efforts
Evaluates latest technology trends that can be leveraged to improve productivity and innovation
Evaluates how workplace technology approach can be revised based on feedback
Reviews outcomes using available records and information to determine effectiveness of work processes
Reviews work processes improvement solutions to determine effectiveness

Manage procurement activities

Analyses inventory levels of products in organisation to identify future inventory needs
Evaluates sellers’ performance based on quality of products received
Reviews audits conducted on trade documentations and contract terms of trade transactions to reduce procurement risk
Reviews and accelerate payment processes for ad-hoc payment issues with sellers