PROCUREMENT ASSISTANT x02

Job description

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?️ ???????: Electoral Commission of Zambia (ECZ)
? ????????: Lusaka
? ??????? ????: Friday, 3rd July 2026
⏳ ???????? ????????: 12 Months

The Electoral Commission of Zambia is seeking to recruit a qualified and experienced individual to fill two (02) vacant positions of Procurement Assistant for a period of twelve (12) months.

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To assist in the procurement of goods, services, and works in accordance with organizational policies and procedures to ensure timely availability of quality and cost-effective supplies.

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✅ Assist in preparing purchase requisitions and obtaining necessary approvals
✅ Request and collect quotations from approved suppliers and prepare comparative bid analyses
✅ Support the evaluation of suppliers based on price, quality, delivery, and service performance
✅ Prepare purchase orders and follow up on deliveries to ensure timely receipt of goods and services
✅ Maintain accurate procurement records, supplier databases, and filing systems
✅ Assist in monitoring inventory levels and coordinate with stores or logistics unit for replenishment
✅ Ensure procurement processes comply with internal controls, financial regulations, and procurement guidelines
✅ Support in the preparation of procurement reports and documentation for audits and management review
✅ Liaise with suppliers, service providers, and internal departments to resolve procurement-related queries
✅ Perform any other related duties as assigned

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✅ Full Grade 12 Certificate or equivalent
✅ CIPS Level IV or ZIPS Level IV
✅ Valid Membership of ZIPS
✅ Good knowledge of SAP or any other ERP System
✅ One (01) year post-qualifying relevant experience in procurement
✅ Experience in a quasi-government institution is an added advantage

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✅ Non-partisan
✅ Honest and reliable with moral strength
✅ High degree of attention to detail
✅ Ability to work with minimum supervision

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✅ Interpersonal and communication skills
✅ Analytical, organizational, and leadership skills
✅ Report writing and general written and oral presentation skills

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Send your application letter, accompanied by copies of academic and professional qualifications, and a detailed Curriculum Vitae (CV) to:

The Chief Electoral Officer
Electoral Commission of Zambia
Elections House, Haile Selassie Avenue
P.O. Box 50274
LUSAKA

(Only shortlisted candidates will have their applications acknowledged.)