Procurement and Administration Coordinator

Job description

About Restless Development

Restless Development is a global non profit agency. We support the collective power of young leaders to create a better world. We are independently registered and governed in nine countries (India, Nepal, Sierra Leone, Tanzania, Uganda, UK, USA, Zambia and Zimbabwe) bound together by our vision for youth power. We run youth-led programmes to tackle the issues that young people care about the most as well as running a growing global Youth Collective.

We know young people have the power to solve the challenges we face in our world, but they are being side-lined. We are the agency that works with young people so they can lead in solving those challenges. Whether that means supporting communities to end child marriage or prevent HIV, we work with young people to change their lives and the lives of people in their communities.

Our programmes are genuinely life-changing, but we can’t do any of this without talented, creative individuals at every level of our organisation.

Our approach to safeguarding

Restless Development Zambia considers the welfare and protection of children, young people and vulnerable adults to be an organisational imperative with primacy over the success of programmes or strategic objectives. We recognize that safeguarding is everyone’s responsibility and we expect all of our staff, volunteers and partners to ensure we protect the communities in which we operate from harm and abide by our Safeguarding policy.

About the Role

We are seeking a dynamic and talented Procurement and Administration Coordinator to ensure the highest  standards in performance and accountability are achieved across the agency. Based in our Lusaka Office (with regular travel to other operational locations including to Suppliers), the Procurement and Administration Coordinator will ensure our team is delivering the highest standards of Procurement. The Procurement and Administration Coordinator will provide comprehensive support to the Finance and Administration Manager and the Head of Programmes and Partnerships.

Working under the leadership of the Finance and Administration Manager, the Procurement and Administration Coordinator will also be expected to drive performance through the Procurement and Administration Officer and Drivers to meet or exceed the targets set against our strategy and business plan.

The successful candidate will be highly systems and process oriented, ensuring that up to date information is  available, analyzed and acted upon by the Leadership Team to address the level of risks and challenges to the performance of the business units.

About You

Skills and Experience

Bachelor’s Degree in Purchasing and Supply or Chartered Institute of Procurement and Supply (CIPS) Level 5 Advanced Diploma or equivalent.
Should be a member of the Zambia Institute of Purchasing & Supply (ZIPS).
Valid Membership with the Zambia Institute of Purchasing and Supply with a valid practicing license.
A minimum of 3 years of proven experience in a similar role.
Academic qualifications must be verified by the Zambia Qualifications Authority (ZAQA).
Experience in monitoring Procurement risks, and work plan forecasting against plans and targets.
Proven success in cultivating relationships with external stakeholders such as Suppliers and Vendors.
Commitment to Restless Development’s values and mission (see website)
Excellent written and oral communication skills in English
Excellent IT skills, especially Excel, Power-point, and Word.
Be results oriented and forward-thinking, with demonstrated analytical skills.
A role model, able to gain the respect of the management and wider staff team.

Essential

Experience in collecting and analysing data.
Knowledge of sourcing and procurement techniques.
Experience in oversight of multiple teams and units
Proven success of distance management of field offices

Educational Background

Minimum: Bachelor’s Degree in Purchasing and Supply or Chartered Institute of Procurement and Supply (CIPS) Level 5 Advanced Diploma or equivalent.

How to Apply

Please send a completed application form to zambiajobs@restlessdevelopment.org by 28th September, 2025 indicating Subject as “APPLICATION_YOUR NAME_ PROCUREMENT AND ADMINISTRATION COORDINATOR.

Please note that we do not accept CVs, resumes or covering letters.

Click here to download the Application Form.
Click here to download the Job Description.

First round interviews are scheduled to take place on a date to be advised.

Restless Development Zambia is an Equal Opportunities employer and seeks to recruit, retain and develop staff from all sectors of the community and will ensure that no applicant or staff member receives less favourable treatment on the grounds of gender, sexual orientation, marital status, social status, caste, race, ethnic origin, religious belief, age, HIV status, disability, or any other factor that cannot be shown to be relevant to performance.