PERSONAL ASSITANT

Job description

1. ROLE IDENTIFICATION Job Title: PERSONAL ASSISTANT Direct Reports: · CHIEF EXECUTIVE OFFICER 2. JOB PURPOSE To provide high-level, confidential, and proactive administrative and operational support to the CEO of Magnum Security. The role ensures smooth coordination of executive activities in a fast-paced security services environment, supporting strategic decision-making and daily operations 3. KEY RESPONSIBILITIES Manage the CEO’s daily schedule, appointments, and meetings. Coordinate local and international travel arrangements (flights, accommodation, visas, transport). Prepare reports, presentations, briefs, and correspondence for the CEO. Organize and maintain confidential files, records, and documents. Act as the primary point of contact between the CEO and internal/external stakeholders. Screen and manage incoming calls, emails, and correspondence. Draft professional emails, letters, and memos on behalf of the CEO. Liaise with government agencies, corporate clients, and security partners where necessary. Schedule and coordinate executive meetings, board meetings, and stakeholder engagements. Prepare agendas, take minutes, and track action items. Support planning and execution of company events, security briefings, and client meetings. Assist in tracking key projects and strategic initiatives. Conduct research and compile data to support executive decision-making. Monitor deadlines and ensure timely follow-up on tasks assigned by the CEO. Handle sensitive company and client information with strict confidentiality. 4.NATURE OF DECISION MAKING a) Strategic b) Financial c) Analytical 5. QUALIFICATIONS: Minimum · Diploma OR Bachelor’s degree in Business Administration, Public Administration, or related field. 6. EXPERIENCE: Minimum . 3–5 years’ experience as a Personal Assistant or Executive Assistant. · ATTRIBUTES & SKILLS Excellent organizational and time-management skills. Strong written and verbal communication skills. High level of professionalism and discretion. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to multitask and work under pressure in a dynamic environment. Strong attention to detail and problem-solving skills.