Employer and vacancy source: National Arts Council of Zambia
The original vacancy details remain available for reference. Applications are closed, so use the employer information and related searches to find active roles.
- EmployerNational Arts Council of Zambia
- LocationLusaka, Lusaka, Zambia
- Employer websitezambiajobalerts.com
- Listing sourceZambia Job Alerts
Key details for this vacancy
- Employer
- National Arts Council of Zambia
- Location
- Lusaka, Lusaka, Zambia
- Posted
- April 16, 2026
- Job type
- Contract
- Category
- Other
Website National Arts Council of Zambia
Job description
Roles and Responsibilities
The Personal Assistant will be responsible for:
• Coordinating and preparing Board and Committee meetings, including agenda setting, documentation, and follow-ups
• Recording and producing high-quality Board minutes and reports
• Providing project management support, including planning, tracking deliverables, and reporting on key initiatives
• Managing the Director’s schedule, appointments, and official engagements with discretion and efficiency
• Handling confidential correspondence and communication on behalf of the Director
. Maintaining accurate records, databases, and institutional documentation
• Supporting the integration and use of AI tools and digital systems to improve workflow, reporting, and communication
• Managing internal and external communication, including email, stakeholders, and partners
• Overseeing digital presence, including social media platforms and website updates
• Providing general executive and administrative support to the Director’s Office
Minimum Requirements
• Minimum of Grade 12 (Form V/VI) Certificate
• Diploma in Business Administration, Public Relations, Project Management, or a related field
• Minimum of 2 years’ relevant experience in an executive support role
• Demonstrated experience in Board coordination and meeting preparation
• Proven skills in project management (formal certification is an added advantage)
• Familiarity with AI tools and digital productivity platforms (e.g., document automation, scheduling tools, data management systems)
• Strong organisational, communication, and interpersonal skills
• High level of integrity and ability to handle confidential information
• Membership to a relevant professional body (e.g., Zambia Institute of Secretaries) is an added advantage
Key Competencies
• Strategic thinking and attention to detail
• Excellent writing and minute-taking skills
• Strong coordination and multitasking ability
• Digital literacy and adaptability to emerging technologies
• Professionalism and discretion