Job description

ZAMBIA INSTITUTE OF SECRETARIES (ZIS)

EMPLOYMENT OPPORTUNITIES

The Zambia Institute of Secretaries (ZIS) is a statutory professional body established under the Zambia Institute of Secretaries Act No. 19 of 2022 to register and regulate the secretarial profession in Zambia. ZIS invites applications from suitably qualified, competent and experienced Zambians for the following positions:

PERSONAL ASSISTANT

Job Purpose

To provide professional and confidential secretarial and administrative support, including correspondence, records, scheduling and daily office operations.

QUALIFICATIONS AND EXPERIENCE

Applicants must have:

• Diploma in Secretarial Studies and Office Management, Business Administration or a related field; a relevant bachelor’s degree is an added advantage.
• At least five (5) years’ relevant secretarial or administrative experience, preferably in a professional or institutional environment.
• Typing/shorthand speed of at least 55/100 words per minute with high accuracy.
• Full Grade 12 Certificate (five ‘O’ Levels with credits or better).
• Membership of the Zambia Institute of Secretaries.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook, with strong minute-taking, transcription, document preparation and records-management skills.
• Excellent communication, organisation and interpersonal skills, with confidentiality, integrity, reliability, attention to detail and ability to work independently or in a team.

TERMS OF EMPLOYMENT

The positions will be offered on terms and conditions of service determined by the Zambia Institute of Secretaries.

HOW TO APPLY

Interested and suitably qualified candidates should submit:

1. A cover letter clearly indicating the position applied for;
2. A detailed and updated Curriculum Vitae; and
3. Copies of relevant academic and professional qualifications.

Applications should be addressed and delivered to:

The President
Zambia Institute of Secretaries
P O Box 32102
Room 122, First Floor
Workers’ Compensation House
LUSAKA

Or email application in ONE PDF form to:
zambiainstituteofsecretaries4@gmail.com
info@zis.org.zm

The closing date for applications is 13 October 2026 at 17:00 hours. Late applications will not be considered.

Applicants are advised that canvassing or solicitation in any form will lead to automatic disqualification.

Only shortlisted candidates will be contacted.

ZIS is an equal opportunity employer committed to fair, transparent and merit-based recruitment. Applications will be considered objectively based on qualifications, competencies, experience and suitability for the position. i