Personal Assistant

Job description

The Zambia Chamber of Commerce and Industry (ZACCI), established in 1933 and formally registered under the Registrar of Societies in 1990, is the apex body representing the interests of Zambia’s private sector. With a nationwide membership base that spans across all sectors, ZACCI plays a pivotal role in shaping the country’s economic future.

ABOUT THE ROLE
We are seeking an organized, proactive and highly professional Personal Assistant to provide comprehensive support to the Chief Executive Officer (CEO). The successful candidate will be responsible for managing the CEO’s schedule, coordinating executive communications and ensuring the smooth operation of the CEO’s office. This role is ideal for someone with a high level of integrity, discretion, and excellent organizational skills, ready to thrive in a fast-paced environment.

EMPLOYMENT TYPE: Two (2) Years Contract, Renewable

KEY RESPONSIBILITIES:

Act as the liaison for the CEOs in matters pertaining to the Board and Board committees, ensuring all governance processes adhere to regulatory standards and best practices.
Ensure all the CEO’s documents, reports and presentations are meticulously prepared, formatted and reviewed for quality and accuracy.
Oversee email, correspondence and file management, ensuring confidentiality and timely responses to inquiries.
Handle all correspondence with a customer-centric approach, ensuring ZACCI’s strategic partners and stakeholders receive timely and professional communication.
Prepare background briefings, bios and relevant materials for meetings and engagements with new stakeholders.
Develop, implement and manage administrative processes and procedures to ensure the efficient operation of the CEO’s office.
Organize travel and monitor budgets to optimize the use of the CEO’s time and resources.
Support the collation and preparation of Board reports, maintaining compliance with ZACCI’s policies and governance guidelines. Qualifications, Skills and Experience

Qualifications and Experience

Grade 12 Certificate or equivalent.
Bachelor’s Degree in Business Administration, Public Administration, Communications, Human Resources, Commerce, Economics, or a related field.
At least 1 years of experience in an executive administrative role, including experience with Board secretariat functions.
Demonstrated experience in governance processes and a strong understanding of Board and committee operations.
Proven experience in delivering high-quality administrative and office support services.

How to Apply:
Interested candidates are invited to submit their CV and a cover letter outlining their qualifications and relevant experience to the Chairperson Finance & Admin Committee by 22nd August 2025 Please include position in the subject line.

Applications must be addressed to:
The Chairperson Finance and Admin Committee
Zambia Chamber of Commerce & Industry
P O Box 30844, Showgrounds, Lusaka
Email: zaccipresident@zedfield.com

Additional Information
ZACCI is an equal opportunity employer and is committed to diversity and inclusion.
Women are strongly encouraged to apply.
Only shortlisted candidates will be contacted