Personal Assistant

Job description

About the Human Rights Commission

The Human Rights Commission is a National Human Rights Institution established under Article 230 of the 1991 Constitution of Zambia. The Commission has the constitutional mandate to uphold and protect the Bill of Rights. The Commission is seeking applications from suitably qualified external candidates for the position of Personal Assistant.

The Main Purpose of the Role

To undertake secretarial and administrative duties in the office of the Director General to facilitate efficient and effective operations.

Main Duties and Responsibilities

The successful candidate will report to the Director-General and will be responsible for:

Typing accurate correspondence and documents to ensure production of high-quality documents;
Recording accurate proceedings during meetings to facilitate the preparation of minutes and reports;
Receiving daily correspondence from both internal and external sources to ensure appropriate attention and action;
Recording daily appointments to facilitate attention and action;
Receiving and attending politely to visitors to enhance the image of the office;
Undertaking effective desk research and collection of data on topical issues to facilitate decision making;
Undertaking timely preparation of office budgets to facilitate the acquisition of requisites and ensure prudent expenditure of monetary resources;
Attending to and making telephone calls timely manner to facilitate communication; and
Taking accurate dictation to facilitate transcribing into mailable correspondence and documents.

Minimum Qualifications and Experience

Must have a full Grade 12 School Certificate with 5 ‘O’ Level credits or better;
Must have a Degree in Office Management or its equivalent;
Shorthand/Typing speed of 120/65 wpm; and
Must have a minimum of two (2) years post-qualification experience

Skills/attributes required
proficient in Microsoft applications, confidentiality, interpersonal, integrity, and initiative

How to apply

All applications should be addressed to the undersigned no later than Thursday, 3rd July 2025.

Applications should enclose a Curriculum vitae, NRC copy and photocopies of relevant certificates. Original certificates will be required during interviews for the shortlisted candidates. Applicants are encouraged to submit their applications in person or send them by registered post.

Applications should be addressed to:

The Director General

Human Rights Commission

Human Rights House

Independence Avenue

P.O. Box 33812

LUSAKA

The Human Rights Commission is an equal opportunity employer. Qualities of people prevail, regardless of age, gender, ethnicity, or disability.