Payroll and Operations Coordinator

Position: Payroll & Operations Coordinator
Reports to: Human Resources Manager

Job Summary

The position is a key support function for the HR Department. The officer will work to strengthen the skills complement for the Human Resource within the institution. The Payroll & Operations Coordinator will be responsible for the Administrative functions and areas of focus include onboarding and offboarding, payroll management and employee relations,

Key Responsibilities

Maintain the Physical and Electronic filing system in HR and conduct periodic checks to ensure all staff files are kept up to date with required documentation and that documentation is audit ready at all times.
Ensure that payroll validation process is conducted thoroughly and on time on a monthly basis.
Ensure timely preparation of payroll for onward payment as per deadlines
Timely submission of up to date monthly payroll records i.e Leave management, Joiners and leavers, Statutory uploads
Maximize the use of the  HRIS functions fully for all reports and data analysis
Ensure all staff personal information in HRIS are correct and up to date
Ensure all staff have access to the Employee Self Service portals including, Bencon/Saturnia and NHIMA
Follow up information in the biometrics system on logging to match with the HRIS on leave application to ensure staff whereabouts are accounted for at all times
Collecting and analyzing employee data and responding to all data requests
Support the HR Manager to ensure company compliance with all existing AMZ and Zambia Labor Law Legislation such as the Employment Act, Minimum Wages and Conditions of Employment and Industrial and Labour Relations Act

Requirements:

Bachelors Degree in HR Management, Public or Business Administration
ZIHRM CPD Level 1 Courses are an added advantage
At least two years’ work experience in a similar role
Proficient in Microsoft Office
Experience in the use of any HRIS is an added advantage
Good inter-personal and communication skills.
Analytical, organizational and leadership skills.
Good report writing and presentation skills.