PAYROLL ACCOUNTANT

Job description

JOB ACCOUNTABILITIES

• Processes Salaries and wages for staff in order to facilitate timely and accurate payment on the due dates.
• Ensures electronic Pay statements are sent on time
• Receives daily, payment and deduction details from Human Resources and other Departments for processing.
• Prepare the Bank transfer listings before electronically sending the same to the Bank for payment and physically deliver to the bank, the manual listing for non-online banks.
• File PAYE, Napsa and NHIMA returns and ensures payments are made timely to avoid penalties and interest charges.
• Prepares monthly ‘’Labour Returns’’ report for timely submission by the 31st of each month.    
• Prepares reconciliations and analyses monthly the ‘’Total Cost ‘’ by elements, PAYE, NAPSA, Staff Debtors and Staff Creditors Accounts to form a basis on which Management Accounts are based
• Maintains proper Payroll Accounting records for filling and easy retrieval and ensures that all monthly payroll input documents, payment vouchers, printed reports etc. are properly filled to facilitate internal and external audits.
• Recommends and implements improved methods of Payroll Accounting and analysis in order to provide superiors with accurate information.
• Prepares correctly and timely weekly and monthly Statutory / Labour reports for outstanding payments for submission to superiors to provide data for financial planning
• Extract Payroll data from Payroll System(PMG) and upload in ERP(Navision)