Organisation Assessment

Job description

Choma District Women Development Association (Choma DWDA) is a community based organization in Choma district. This assessment aims to evaluate the organization’s internal capacity, strengths, weaknesses, and areas for improvement to enhance its effectiveness and sustainability.

Goal

The primary goal of this consultancy is to conduct a thorough examination (Organizational Assessment) of Choma DWDA internal processes, and practices across critical organizational functional areas. It is specifically designed to strengthen the delivery of the current strategic plan, meet partner and stakeholder expectations and align resources (human, financial and assets) to current needs.  A strong emphasis will be placed on a review of the current organizational structure, including reporting lines and delivery methods.

Purpose

The purpose of these Terms of Reference (ToR) is to outline the objectives, scope, methodology, and expected deliverables for an Organizational Assessment (OA) for Choma DWDA. This is aimed at fostering long-term sustainability (financial and human resources, efficiency and effectiveness).

The main objectives are:

Review Choma DWDA organizational structure, including potential bottlenecks and constraints in implementing the strategy
Review existing capacity for the implementation and sustainability of Choma DWDA as an organization.
Determine specific areas needing refinement and determine opportunities for enhancement
Develop actionable recommendations to strengthen the organization’s capacity to deliver on its mandate
Identify means to support the organization in achieving its mission and goals more effectively.

Scope of the consultancy

The consultancy will conduct a standard organizational assessment to cover the following or more of the areas below:

a) Role Division: Alignment to Strategy (Structuring)

b) Project management: Strengths and Gaps

c) Program Delivery and Feedback mechanisms

d) Business Development and Sustainability

Methodology

The Organizational Assessment: will involve a combination of the following methods:

Document Review: Examination of Organizational structure, strategic plan 2025-2030, Reporting lines, roles and responsibilities
Inter-personal interviews: One on One discussions to determine needs under the Scope of the consultancy
Workshops with staff and key stakeholders to identify gaps, needs and develop an action plan

Deliverables

The following deliverables are expected:

a) Assessment Report, including findings, analysis, and recommendations in the  following areas

Structure, Role Division and Reporting lines
Program Focus Vs Available financial and human resources
Capacity development needs

b)  Action Plan for implementing the Recommendations.

4. Qualifications of Consultant/Firm

The consultant(s) or consulting firm should have the following qualifications:

a. Demonstrated experience in conducting capacity assessments for nonprofit organizations.

b. Proven Expertise in the areas of organizational development, finance management, Human Resources, communication, Fundraising, and Data management and archiving.

c.  Strong analytical and communication skills.

5. Timeline and Deadline

All applications must be sent to Choma DWDA on the following address

Physical Address: Plot Number 1512 Adastra area

Email: chomadwda@gmail.com

The deadline for submissions is  09th May, 2025