Officer, Contracts

Job description

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description:

Purpose

To perform day-to-day processing of service orders and contract requests and also assist their assigned Supervisor with any tasks as and when required

Key Responsibilities

This position will require one to adhere to all relevant requirements, policies, procedures, and legal regulations about health, safety, environment, and quality, as well as finance, human resources, and any other regulations as required by the company and relevant to the level of the role and responsibilities of the function.

Process all labor-hire requests
Process all plant hire requests
Co-ordinate preparation of Scope of work with respective end users
Work closely with the Corporate Social Responsibility department to ensure that local businesses and the local community are afforded adequate opportunity to do business with Kansanshi Mining PLC, Solwezi.
Respond to Contractor and end-user inquiries regarding Service contracts
Float tenders and perform tender adjudication
Maintain physical and electronic contract archives
Run cost reduction exercises on contracted Services
Ensure contractors are compliant with statutory requirements
Maintain HSE standards and ensure strict compliance.
Build strong, value-adding relationships with contractors, internal customers, and cross-functional departments.
Use the appropriate standard contract documents to prepare new contracts and contract amendments.
Attend contractual meetings and assist with coordination of negotiations on contract variations
Perform any other reasonable task as directed by the immediate Supervisor

Qualifications

Grade 12 Senior certificate or equivalent
Degree in any business-related degree
Member of ZIPS

Experience

At least 3 years of work experience in a related field
Must be able to work under pressure dealing with multiple tasks at once
Must have a good working knowledge of procurement and supply chain management
Must be able to keep up to date with statutory compliance requirements; a good knowledge of relevant legislation is key.
Must be able to communicate effectively verbally and in writing.
Must have a good knowledge of Microsoft Office and the ability to navigate an accounting package or enterprise resource planning software.

BEHAVIOURAL TRAITS

   Teamwork
   Bold initiative
   Thinking safely
   Upholding quality
   Possess excellent negotiation skills
   Driving quantity
   Driving Attendance

OPERATIONAL REQUIREMENTS

Experience in using all Microsoft Office programs.
Experience working in a commercial role.
Excellent written and oral communication skills.
Experience in financial analysis would be advantageous.
Strong administration skills
An understanding of relevant legislation, policies and procedures