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Office Administrator

Beca Corporation Ndola, Zambia

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Check whether this older listing is still open. It has no confirmed closing date and may no longer accept applications. Browse the latest jobs in Zambia.
Employer reference

Employer and vacancy source: Beca Corporation

The original vacancy details remain available for reference. Applications are closed, so use the employer information and related searches to find active roles.

  • EmployerBeca Corporation
  • LocationNdola, Zambia
  • Employer websitezambiajobalerts.com
  • Listing sourceZambia Job Alerts
Job facts

Key details for this vacancy

Employer
Beca Corporation
Location
Ndola, Zambia
Posted
April 8, 2025
Job type
Contract
Category
Administration
This listing has expired. The original details remain available for reference, but applications are closed. Use the related searches for active vacancies.

Website Beca Corporation

Job description

Core Administrative Tasks:

Organizing and Maintaining Records: This includes managing both physical and digital files, ensuring proper organization and easy retrieval of information.
Scheduling and Calendar Management: Managing calendars, scheduling meetings, and coordinating appointments for staff and executives.
Communication: Answering phones, handling emails, and acting as a point of contact for visitors and internal/external communication.
Data Entry: Inputting and updating information into databases and spreadsheets. This includes invoices, receipts etc
Travel Arrangements: Booking flights, hotels, and transportation for staff travel.
Office Supplies: Ordering and managing office supplies and equipment. Inclusive of workers ppe
Bookkeeping: Assisting with basic bookkeeping tasks, such as collecting invoices and managing accounts. Following up on returns , government  statutory arrangements or submissions.
Onboarding New Employees: Assisting with the onboarding process for new hires, including preparing paperwork and providing orientation.
Taking Minutes at Meetings: Recording and distributing meeting minutes. Giving weekly reports on status quo.
Typing and Proofreading: Preparing letters, reports, and other documents, ensuring accuracy and professionalism.
Maintaining Office Systems: Ensuring that office equipment and systems are functioning properly.
Liaising with Suppliers and Contractors: Communicating with vendors and contractors to ensure smooth operations.
Management of furnished apartments stock taking and all with up to date records.

 

Skills & Competencies

Strong organizational, problem-solving, and multitasking abilities.
Highly pro-active
Proficiency in Microsoft Word and Excel.
Good communication and interpersonal skills.

Qualification

Diploma in Business Administration or other related qualification.
3 years of experience or more
experience in a construction is an added advantage

To Apply Send to Charles.k@beca.co.zm :

Application letter
Certified Credentials
Curriculum Vitae

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