Job description

ZPPA ZAMBIA PUBLIC PROCUREMENT AUTHORITY

JOB OPPORTUNITIES

The Zambia Public Procurement Authority (ZPPA) a body corporate and responsible for regulation of public procurement in Zambia invites applications from suitably qualified and experienced candidates for appointment into ZPPA’s establishment for the following positions:

A. JOB TITLE: SENIOR OFFICER – COMPLIANCE MONITORING, ZPPA 05 (3 POSITIONS)

1.0 PURPOSE

To assist undertake inspections and investigations to monitor due compliance in accordance with the Public Procurement Act No. 8 of 2020 and the Public Procurement Regulations, Statutory Instrument No. 30 of 2022.

2.0 STATEMENT OF MAIN DUTIES

2.1 Undertakes investigations and inspections of procuring entities and Councils to ensure due compliance with the Public Procurement Act and Regulations;

2.2 Prepares inspection reports with recommendations with the assistance of other team members and refers to the superior;

2.3 Monitors procurement of goods, works and services by procuring entities to ensure transparency and accountability;

2.4 Studies reports of procuring entities in order to monitor procurement issues;

2.5 Decides on day-to-day operations and prepares individual work plan to ensure smooth implementation of programmes and activities;

2.6 Inspects procurement records and proceedings of procuring entities;

2.7 Administers and enforces the Act;

2.8 Follows up action on implementation of recommendations by procuring entities; and

2.9 Performs any other duties assigned by superior from time to time.

3.0 QUALIFICATIONS AND EXPERIENCE

(i) Education: Full Grade 12 Certificate with at least five (5) credits or better including English and Mathematics.

(ii) Vocational or Professional Requirements: Candidates should have any of the following:

(a) Bachelor of Science Degree in Procurement and Supply; or

(b) Bachelor of Arts Degree in Social Science with a Graduate Diploma in Chartered Institute of Purchasing and Supply (CIPS Level 6).

(iii) Relevant Post Qualification Work Experience: Minimum two (2) years’ public procurement experience.

4.0 OTHER SKILLS AND REQUIREMENTS

(i) Good writing and oral communication skills;

(ii) Computational and analysis skills; and

(iii) Must be a member of the Zambia Institute of Procurement and Supply with current practicing certificate.

5.0 TENURE

The position of Senior Officer- Compliance Monitoring is on permanent and pensionable basis.

B. JOB TITLE: SENIOR OFFICER – TECHNICAL SERVICES, ZPPA05 (1 POSITION)

1.0 PURPOSE

To perform tasks assigned by the superior in monitoring infrastructure related public procurement to ensure due compliance with technical specifications and procurement regulations and procedures.

2.0 STATEMENT OF MAIN DUTIES

Under the guidance of the Principal Officer– Technical Services, the job holder will be responsible for ensuring that implementation of all infrastructure related contracts conform to the required terms and conditions agreed upon and in compliance with provisions of the Public Procurement Act and Regulations.

2.1 Assist in reviewing data, assumptions and methodology used in project preparation and execution, cost estimates and assesses project’s organization and management aspects to determine compliance with contract terms and conditions;

2.2 Analyses projects and project designs to determine if they were executed in accordance with approved designs and specifications and standards;

2.3 Monitors and evaluates contracts and regularly prepares detailed reports of performance of contracts among procuring entities for superior’s attention;

2.4 Reviews infrastructure related procurements from procuring entities and consults superior on action to be taken;

2.5 Checks and follows-up actions proposed in the reports to ensure that they are implemented within the agreed timeframe by procuring entities and reports to superior;

2.6 Obtains feedback on problems concerning the current procedures and standards of contracts and propose changes to superior to make them more efficient and user friendly; and

2.7 Performs any other duties assigned by superior from time to time.

3.0 QUALIFICATIONS AND EXPERIENCE

(i) Education: Full Grade 12 Certificate with at least five (5) credits or better including English and Mathematics.

(ii) Vocational or Professional Requirements: Candidates should have a Bachelor of Science degree in Quantity Surveying or Building Science.

(iii) Relevant Post Qualification Work Experience: Two (2) years’ experience in quantity surveying or construction management. Knowledge of public procurement will be an added advantage.

4.0 OTHER SKILLS AND REQUIREMENTS

(i) Good writing and oral communication skills;

(ii) Good interpersonal and analytical skills; and

(iii) Must be a member of the Zambia Institute of Quantity Surveyors or Engineering Institute of Zambia with current practicing certificate.

5.0 TENURE

The position of the Senior Officer – Technical Services is on permanent and pensionable basis.

C. JOB TITLE: SUPPLIES OFFICER, ZPPA 06 (1 POSITION)

1.0 PURPOSE

To manage, control and ensure timely replenishments of stock, safeguarding and recommending stock items for disposal by the Authority.

2.0 STATEMENT OF MAIN DUTIES

2.1 Receives all goods purchased by the Authority and stores them in the Storeroom;

2.2 Records and updates registers of all goods received;

2.3 Conducts regular stock checks and verifications to ensure availability of stock and timely initiate replenishments of stock items;