Multiple Positions

Job description

Horizon Properties is an award winning and five star rated estate agency which has diligently served on the Zambian property market for over 20 years.

We are seeking suitable candidates to fill the multiple positions available.

Accounts Assistant

Job Summary:

We are seeking a detail-oriented and proactive Accounts Assistant to support our Finance Department. The successful candidate will be responsible for day-to-day financial operations including data entry, invoice processing, account reconciliations, and other administrative support. This is an excellent opportunity for a finance professional seeking to grow their career in a dynamic organization.

Key Responsibilities:

Record and maintain accurate financial transactions in the accounting system.

Process purchase and sales invoices promptly and accurately.

Perform bank, supplier, and customer account reconciliations.

Assist with the preparation of monthly financial reports.

Monitor and track employee expenses and petty cash.

Support the payroll process by gathering and verifying timekeeping data.

Assist with internal and external audits by preparing documentation and reports.

Maintain orderly filing of financial documents and ensure confidentiality.

Provide administrative support to the finance team as required.

Requirements:

Degree or diploma in Accounting, Finance, or related field.

Minimum of 1 year of experience in a finance or accounting role preferred.

Proficient in Microsoft Excel and accounting software (e.g., QuickBooks, Sage, Xero).

Strong numerical skills and attention to detail.

Good organizational and time management abilities.

Desirable Qualifications (Optional):

Part-qualified AAT, ACCA, or similar professional certification.

Experience working in Real Estate or Service delivery

Receptionist/Secretary

Job Purpose:

To provide efficient front-desk reception services and comprehensive secretarial support to ensure smooth day-to-day office operations. The Receptionist/Secretary serves as the first point of contact for visitors and callers while also managing administrative and clerical duties for the team or department.

Key Responsibilities:

Reception Duties:

Greet and direct visitors in a professional and welcoming manner.

Answer and manage incoming calls, emails, and other communications.

Maintain the reception area in a clean and orderly state.

Manage visitor logs, issue visitor passes, and ensure security protocols are followed.

Receive, sort, and distribute incoming mail and deliveries.

Secretarial/Administrative Support:

Draft and format correspondence, reports, memos, and other documents.

Schedule and coordinate meetings, appointments, and travel arrangements.

Maintain filing systems (physical and digital), ensuring document security and accessibility.

Take meeting minutes and distribute them as required.

Order office supplies and coordinate with vendors for facility-related needs.

Perform basic data entry and assist with record-keeping.

Skills and Competencies:

Excellent communication and interpersonal skills.

Strong organizational and multitasking abilities.

Professional appearance and demeaner.

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Attention to detail and ability to maintain confidentiality.

Time management and problem-solving skills.

Qualifications & Experience:

Diploma in Office Administration, Secretarial Studies, or related field.

At least 1–3 years of experience in a receptionist or secretarial role.

Familiarity with office equipment (printers, copiers, multi-line phone systems).

Experience with scheduling software or basic office systems is an advantage.

Key Relationships:

Internal: Office staff, management, HR, IT.

External: Visitors, clients, service providers, vendors.

Security Guards x4

Job Purpose

The Security Guard will be responsible for patrolling and protecting assigned property, promote and enforce security and act as a visible deterrent against irregular activity.

Key Responsibilities:

Evicting trespassers and violators and detaining perpetrators while following legal protocol relevant authorities arrive to take over.

Controlling the entrance and departure of employees, visitors and vehicles according to protocols.

Monitoring surveillance cameras to watch out for any disruptions or unlawful activities.

Providing detailed reports on daily activities any incidents that may have occurred to management.

Using provided communication devices such as two-way radio in a clear and concise manner.

Patrol designated property to monitor and prevent intrusion, damage, hazard and breaches of security.

Respond to alarms and requests for help.

Implement the prescribed emergency plan in case of emergency.

Contact relevant authorities to deal with unlawful or irregular activities.

Reporting rule infractions and violations.

Qualifications & Experience:

Minimum Education:

High School Certificate / Secondary School Education (mandatory)

Additional training in law enforcement or public safety (optional but preferred)

Other Requirements:

Clean criminal record

Physically fit and able to stand/sit for long hours

Relevant Experience:

1–3 years in a security, military, law enforcement, or surveillance role is often required/preferred.

Experience in access control, patrolling and incident reporting

Desirable Skills:

Observation and attention to detail

Conflict resolution and de-escalation techniques

Communication skills (verbal and written)

Basic report writing and log maintenance

Use of security systems and surveillance equipment

All suitable candidates that meet the requirements of the positions may submit their updated CV’s to kenny@thehorizonproperties.com before 10th May 2025. Only shortlisted candidates will be contacted.