Management Secretary

Job description

Mulonga Water Supply and Sanitation Company Limited provides water and sanitation services in Chingola, Mufulira and Chililabombwe and is inviting applications from suitably qualified candidates.

PURPOSE OF THE JOB
Provide secretarial and administrative support to a director or manager to ensure efficient operation of the office.

MAIN ACCOUNTABILITIES
• Type correspondence and documents accurately and submit them promptly for action.
• Maintain correspondence, documents and the superior’s appointment records.
• Receive telephone calls and record messages appropriately.
• Secure confidential and other documents from internal and external sources.
• Attend to visitors and clients and ensure queries are handled appropriately.
• Maintain office materials and stationery for the superior and departmental staff.
• Monitor stationery stock levels.
• Operate computers, photocopiers, scanners, binders, laminators and shredders.
• Process travel documents, make flight bookings and draw necessary allowances.
• Reconcile and ensure availability of petty cash.

KNOWLEDGE AND SKILL REQUIREMENTS
• Five O-Level School Certificate.
• Diploma in Secretarial Services and/or Diploma in Management Studies.
• Minimum three years’ post-qualification experience in a similar role.
• Experience preparing and coordinating management meetings.
• Experience taking minutes and preparing action points.
• Ability to prepare, format and proofread reports, memoranda and correspondence.
• Document-control and records-management skills.

How to Apply
Submit your application together with a comprehensive CV as one document, including your contact telephone number, copies of certificates and the names of three referees, to careers@mwsc.com.zm by 30 August 2026. Use your name and the position being applied for in the email subject.

Address applications to:
The Director Human Resources and Administration
Mulonga Water Supply and Sanitation Company Limited
Plot No. 15438, Mulonga House, Lulamba Road
P.O. Box 11712
Chingola

Only shortlisted candidates will be contacted. Female candidates are especially encouraged to apply.