Invitation to Tender – FRAMEWORK AGREEMENTS

Job description

Invitation to Tender – Framework Agreements for Oxfam Southern Africa Cluster (2026–2028)

Background & Objective

Oxfam is a global confederation of more than 20 independent member organisations working collaboratively in over 70 countries to challenge inequality and injustice in partnership with communities. Each affiliate is deeply rooted in its local context and contributes to our shared mission through locally led action, evidence-based programming, and collective decision-making.

In alignment with this mission, the Oxfam Southern Africa Cluster which consist of Malawi, Mozambique, Zambia and Zimbabwe, seeks to establish multi-country Framework Agreements with qualified and reputable suppliers for priority categories of goods and services that underpin our work in Humanitarian Response, Gender Justice, and Just Economies. These agreements aim to:

·      Ensure value for money through competitive pricing and transparent procurement processes.

·      Enhance agility and responsiveness during emergencies and rapid-onset crises.

·      Guarantee consistent service levels and quality standards across Zambia, Zimbabwe, Malawi, and Mozambique.

·      Promote ethical sourcing and sustainability, in line with Oxfam’s Supplier Code of Conduct and safeguarding commitments.

By consolidating procurement under these Framework Agreements, Oxfam aims to strengthen operational efficiency, reduce lead times, and build strategic partnerships that support the timely delivery of life-saving assistance and development interventions across the Southern Africa region.

Lots (Categories)

·      Passenger Travel, Vehicle Hire (Lot 1)

·      Security Services, Alarm systems, Guards, Surveillance (Lot 2)

·      Hospitality & Conference Facilities (Lot 3)

·      Office Cleaning & Sanitary Services (Lot 4)

·      Travel Agency (Cluster) (Lot 5)

·      Stationery Supply and IT Accessories (Lot 6)

·      Printing, Media & Translation Services (Lot 7)

·      Translation Services (Cluster) (Lot 8)

·      Insurance Services (Lot 9)

·      Courier, Freight and Clearance (Cluster) (Lot 10)

·      Electrical Installations & Repairs, Plumbing, Building Maintenance (Lot 11)

·      Hygiene, Health & Safety (Lot 12)

·      Fuel Supply (Lot 13)

·      Food & Drink (Lot 14)

·      Cash Transfer & Financial Services (Mobile money aggregators, Payment platforms) (Lot 15)

·      Waste Management & Recycling Services (Lot 16)

·      Vehicle Maintenance and Services (Lot 17)

Eligibility & Compliance

·      Valid Tax Certificates and Company Registration.

·      Compliance with local statutory requirements.

·      Acceptance of Oxfam Supplier Code of Conduct.

·      Evidence of past performance, financial capacity, and technical capability.

Bid Submission Pack

·      Signed Supplier Code of Conduct.

·      Price Schedule per Lot.

·      Delivery lead times.

·      Certificates (Registration, Tax Clearance).

·      Reference letters.

Evaluation Criteria

·      Technical & Service Capability.

·      Past Performance & References.

·      Price & Commercials.

·      Sustainability & Ethical Compliance.

Timelines

·      Publication Date: 29 December 2025

·      Submission Deadline: 31 January 2026, 17:00 CAT

·      Evaluation Period: 01–28 February 2026

·      Framework Agreement Start Date: 1 April 2026

Submission Instructions

Submit electronic copies to Zambialogistics@oxfam.org.ukwith the subject line: ‘ITT – Framework Agreements – [Lot # & Name] – Zambia or Cluster

Ethical & Safeguarding Requirements

Suppliers must commit to Oxfam’s safeguarding standards, anti-fraud and corruption policies, and the Supplier Code of Conduct.