INVITATION TO BID FOR THE SUPPLY OF SEED PACK AND SMALL TOOLS IN MANTAPALA REFUGEE SETTLEMENT, NCHELENGE DISTRICT, LUAPULA PROVINCE

Job description

Ref No: CCR/CD/51/20260327

27 March 2026

To whom it may concern,

RE: INVITATION TO BID FOR THE SUPPLY OF SEED PACK AND SMALL TOOLS IN MANTAPALA REFUGEE SETTLEMENT, NCHELENGE DISTRICT, LUAPULA PROVINCE.

Caritas Czech Republic is a non-governmental organisation operating in Zambia. In partnership with the Government of the Republic of Zambia through the Ministry of Home Affairs (the Office of the Commissioner for Refugees) with funding from the United Nations World Food Programme, the organisation is currently implementing a complementary project aimed at contributing to the self-reliance of refugees and their host communities through an integrated project in Mantapala Refugee Settlement of Zambia.

On behalf of Caritas Czech Republic, we hereby invite reputable supply companies to submit bids for the supply of seed packs and small tools to Mantapala Refugee Settlement in Nchelenge District, Luapula Province.

Description of items needed

For further clarification, you can contact the following staff via email at bright.chibwe@caritas.cz.

Call for Bids Schedule:

Contents of the offer

Quotation total cost of the seed packs and tools based on current prices (VAT inclusive), in line with the specifications in this Call for Quotations. The quotation should be signed, stamped, and include the validity period.
Delivery time-frame
Warranty
Supporting documents or their hard copies that demonstrate ability and reputation in the above-mentioned selection criteria updated PACRA Documents (Certificate of Incorporation); ZRA Document (Tax Clearance Certificate); ZPPA Registration Certificate; Seed seller’s license; Bidders’ References; should include other documents relevant to the criteria).

Selection Criteria

The contract will be awarded to the technically and administratively compliant bid that is the most economically advantageous, taking into account the quality of the goods/services offered and the price of the bid.

Bids will be evaluated on the criteria listed below:

Price – total current cost implication (price and transport) of seeds and tools (VAT inclusive). Suppliers able to provide economically advantageous prices for seeds and tools shall be highly prioritized.
Quality of the proposal—Suppliers able to deliver the seed packs and tools that best match the parameters stated in this invitation to bid, suitable for local conditions in the settlement, and leading to the best outcome for supported farmers will be prioritized (specified in this invitation to Bid).
Delivery time-frame
Warranty: the ability to provide a warranty for the specified items
Reputation/Credibility-Suppliers with credible references and accompanying documents will be prioritized.

CCR reserves the right to settle for only some of the quoted suppliers AND/OR select a combination of more than one supplier AND/OR increase/decrease the volume of procurement. In case of the above-described changes in the volume of procurement, the supplier will be informed before placing the order and has the right to decline this suggestion

Instructions to submit an offer

The quotation shall be delivered in either hard copy (to the CCR representative against this invitation to bid or delivered via courier to the address below:

Martina Havlikova,

Country Director,

Caritas Czech Republic,

232 Lake Road, Kabulonga,Lusaka.

The quotation can also be delivered in soft copy via email to the following addresses:

fred.banda@caritas.cz, to Mr. Fred Banda, CCR Projects Field Offices Coordinator

michelo.maambo@caritas.cz to Ms. Michelo Maambo, CCR Project Accountant

bright.chibwe@caritas.cz, to Mr. Bright Chibwe, CCR Project Officer

deborah.kabambe@caritas.cz to Ms Deborah Kabambe, CCR Operations Manager

Note: Late submitted bids will not be considered.